School Age Program Director

Overview:
PlayArts is seeking a School Age Program Coordinator to plan, coordinate, and oversee our afterschool, day camp and summer camp programs for children in grades K-5. This position is responsible for maintaining budget and records pertaining to the program expenditures, implementing policies and procedures, and organizing the calendar, activities and agenda for the program. This role is considered a leadership position requiring attendance in various leadership meetings and will have a required partial remote working agreement, and some required hours on site at our main location and in our partnering schools.

Responsibilities:
The job responsibilities of the Program Coordinator vary to some degree depending on program and organizational needs. However, there are some general administrative and program management tasks that lay at the core. These include:

• Assist Site Directors in maintaining state compliance and preparing for annual OCDEL licensing inspection
• Assist with planning, scheduling and coordination of the school-age programs and their activities
• Oversee school site licensure requirements with site directors
• Manage invoices in Quickbooks
• Assist Director of Operations in completing site director evaluations
• Coordinate school day camp and summer camp schedule, themes, venues and communication
• Coordinate substitutes and “floaters”
• Monitor and implement program policies, practices and overall program quality compliance with the Director of Operations
• Schedule Initial screenings and hirings of teaching staff and include Director of Operations in final interview rounds
• Coordinate and facilitate professional development throughout the school year, with input from SD’s and Director of Operations
• Develop onboarding protocol for new teachers
• Develop an organized system for maintaining staff files
• Work to keep programs on schedule, within stated budgets and functioning smoothly
• Support program growth and development as necessary
• Coordinate program communications to staff, families and community partners
• Manage staff work assignments, workloads and work schedules
• Manage site directors to review timesheets and PTO in a timely way
• Administer or oversee operations for programs as well as community outreach
• Oversee the program budget, including tracking billing, payments and other financial transactions
• Coordinate interactions/relationships between staff, clients, administrators and all other program stakeholders
• Schedule and organize program-related meetings and events
• Facilitate positive relations between the program team, the public, other departments within the organization, and all other involved parties
• Manage program marketing and communications (media relations, social media)
• Manage school-age-related website presence and registration systems

Experience in education and/or educational leadership preferred. Experience with PA state licensing (OCDEL) preferred.

Please email resume and three references to Jessica Harron, Director of Operations at directorofoperations@playartsphilly.com.