The Development Coordinator is a part of The Clay Studio development team, which also includes the Development Director and the Executive Director. The Development Coordinator provides support to all aspects of development including researching and grant writing, maintaining, organizing, and acknowledging the donor and membership base, leading the Young Supporters group, and supporting all fundraising activities, including special events. The Development Coordinator also provides support for various functions within the marketing department
ABOUT THE CLAY STUDIO
The Clay Studio is Philadelphia's only nonprofit solely dedicated to the education and promotion of the ceramic arts, and is one of the world's leading institutions in the field. Founded in 1974, The Clay Studio supports the ceramic arts through its artist residencies, gallery, studio space, and school, educational & outreach programs. The programs of the Clay Studio reflect the dual character of the organization: as a community centered institution involved with the life of the city and region, and as a national and international focal point for ceramic arts. The Clay Studio believes in promoting broad access to the ceramic arts, therefore programs are geared to all levels of interest and proficiency.
DEVELOPMENT COORDINATOR
The Development Coordinator is a part of The Clay Studio development team, which also includes the Development Director and the Executive Director. The Development Coordinator provides support to all aspects of development including researching and grant writing, maintaining, organizing, and acknowledging the donor and membership base, leading the Young Supporters group, and supporting all fundraising activities, including special events. The Development Coordinator also provides support for various functions within the marketing department.
KEY COMPETENCIES
▪ Excellent written and oral communication skills.
▪ Ability to exercise discretion with confidential or sensitive information.
▪ Skilled at organizing and managing competing projects with high attention to detail and excellent follow-through to meet deadlines in a fast-paced environment.
▪ Ability to work effectively with a range of personalities and working styles, and with people at all levels of the organization, including staff, board, foundation officers, and donors.
▪ Ability to extract and analyze data and produce reports
▪ Ability and experience working effectively on a team while performing a substantial portion of duties independently.
▪ Experience working in or a strong interest in and understanding of the nonprofit arts community
▪ Strong computer skills, including strong knowledge of MS Office, Excel, Adobe Acrobat, and other software.
▪ Experience working with databases.
▪ Positive attitude, sense of humor and lots of energy.
DUTIES & RESPONSIBILITIES
It is expected that the duties described below will be performed in conjunction with ALL key competencies listed above, under the direct supervision of the Director of Development.
General Duties:
▪ As a member of the Development team, support all aspects of proposal writing and reporting, managing, soliciting, recording, and recognition of contributed income.
▪ Provide lead and administrative support to department, including writing, editing, printing, and merging letters, proofreading correspondence, processing bulk mail, generating labels, and copies.
▪ Management and ongoing oversight of the fundraising database (Art Center Canvas) including but not limited to updating donor information, production of mailings, mail lists, labels, merge letters and statistical reports.
▪ Provide support for member and program-related activities and special events including scheduling meetings, preparing and sending correspondence, taking notes, filing, follow up and reporting.
▪ Special projects and other duties as assigned
Grants and Sponsorships:
▪ Research prospective corporate, foundation and government support with the Director of Development.
▪ Write Letters of Intent, grant proposals, and reports for a robust roster of grants. Be able to prepare all inclusive materials, such as budgets, board lists, staff bios, etc.
▪ Maintain an accurate grants/sponsorship and reporting calendar and meet deadlines
Membership/Donor Relations:
▪ Manage the Studio’s membership program, including supervising the Membership Coordinator with solicitations, renewals, acknowledgements and benefits fulfillment.
▪ Support all aspects of the Annual Appeal campaign, including developing communications, managing lists, preparing letters, and processing donations.
▪ Maintain donor digital and hard files and historical records.
▪ Manage donor stewardship, including gift processing, acknowledgements, and benefits fulfillment.
▪ Update and maintain donor lists on site, in print publications and online.
▪ Assist the Director of Development with the structure and support process to engage board and committee members in prospect recruitment by coordinating, monitoring and reporting on assignments and activities.
Special Events:
▪ Plan and implement Young Supporter events in coordination with Director of Development
▪ Support Development team with major fundraisers in the fall and spring
▪ Assist with logistical and administrative aspects of special events, including arranging for venues and vendors, helping to secure partnerships and donations, developing mailing lists, preparing and mailing invitations, creating attendee lists and name tags, providing appropriate communication after the event and assisting with event evaluation.
▪ Provide support for special events committees including scheduling meetings, preparing and sending correspondence, taking notes, filing and reporting.
▪ Assist with event sponsorship research, mailings, acknowledgement and reporting.
Marketing/Communications:
▪ Prepare and assist communications for marketing materials, social media, and email blasts, including writing, proofreading, and editing written material
QUALIFICATIONS
Bachelor’s degree in a related field required. Related experience in non-profit arts administration and fundraising preferred.
REPORTING RELATIONSHIP
The Development Coordinator reports directly to the Director of Development.
WORK SCHEDULE
The Development Coordinator is expected to work on average, 40 hours per week, exclusive of lunchtime. At a minimum, he/she is expected to work on site during normal office hours, which are 9:00 AM to 5:00 PM, Monday through Friday. The Development Coordinator is also expected to be present at all special and fundraising events, most of which occur during weekday evenings. The Development Coordinator is expected to work First Fridays as scheduled.
