Operations Manager

About Theatre in the X

Theatre in the X was created in 2013 to provide the people of West Philadelphia and the African American community at large the opportunity to see professional quality theater in their own neighborhood for no cost. By removing the barriers of location and price the audience is able to experience theater that they possibly would not be able to access otherwise. Theatre in the X also provides opportunities to playwrights, actors, directors, stage managers, designers, sound engineers and vendors of color. www.theatreinthex.com

Job Summary
The Operations Manager will work closely with the Executive Director to ensure operational efficiency and overall success of Theatre in the X. The Operations Manager will oversee day-to-day administrative functions and support all aspects of productions and events. 

Job Responsibilities

• Compile and maintain a list of the organization's achievements from inception to present, researching past activity and keeping an ongoing record.  
• Collaborate with Resident Costume Designer and Resident Set Designer and Props Master to organize the company's production assets for internal and external use. 
• Create and send contracts to artists and vendors for each project. 
• Create, send, and track invoices.
• Track contract and grant receivables.
• Facilitate and execute cross promotion opportunities with other arts organizations and businesses, managing existing partnerships and establishing new ones.  
• Send offers and onboard new artists, expanding on the company’s established onboarding procedures.
• Support Executive Director in fundraising efforts as needed (creating and disseminating fundraising materials, attending fundraising events).
• Send monthly thank you notices to donors
• Support Executive Director in vendor arrangements, licenses, and applications for productions

Preferred Skills

• Experience in Arts Administration
• Self-direction
• Ability to research
• Connection to the Philadelphia theater community
• Strong writing and communications skills
• Applicants should be organized and detailed oriented
• Experience with Google Drive and Google products

Compensation/Schedule

• Expected hours range up to 10 hours per week, with more hours during production periods (1-3 times per year), at $35/hr. 
• This position is hybrid, requiring mostly remote work, but applicants should be local to Philadelphia and will be required for events, meeting with stakeholders, and productions.