Finance Associate

The Finance Associate is a key player in helping FringeArts manage our daily
financial operations. This detail-oriented collaborator is responsible for managing all accounts
receivable and accounts payable, payroll entry, and bank reconciliations. This position works
directly with, and reports to, the Managing Director.

Duties & Responsibilities:
● Reconcile daily Patron Manager/Salesforce ticketing reports with actual funds received
● Enter PM/SF daily sales & donations reports into QuickBooks accounting software
● Prepare bank deposits and take to bank
● Issue Invoices for Accounts Receivable
● Track and enter payments for A/R
● Call and collect on delinquent A/R accounts
● Manage Accounts Payable for all vendors
● Collect and enter vendor tax information
● Oversee vendor bill entry into QuickBooks accounting software
● Enter bi-weekly payroll and employee benefit allocations in QuickBooks
● Make all A/P vendor payments
● Arrange wire transfers for foreign parties
● Arrange petty cash needs for staff & artists
● Perform monthly bank reconciliations, including petty cash, credit cards, payroll,
operating, money market, investment accounts, etc.
● Work with staff on identifying and resolving reconciliation discrepancies
● Perform monthly event rental reconciliations between QuickBooks and PatronManager
● Perform biweekly development reconciliations between QuickBooks and PatronManager
● Manage A/R and A/P for FringeArts subsidiary accounts
● Issue monthly invoices for services and utilities subsidiary accounts
● Coordinate with fundraising team regarding A/R and A/P for fundraising events
● Train and supervise Finance Intern
● Assist Managing Director with preparing budget reports
● Prepare financial reports for grants and other ad hoc reports as needed
● Assist with annual 1099 reporting
● Assist with year-end tax & audit preparations

Qualifications & Requirements:
Candidates must have previous experience using accounting software and have strong MS
Office/Excel experience. Must have a demonstrated facility for working with numbers, a keen
attention to detail and organization, and a high level of critical thinking and problem solving
skills. Knowledge of QuickBooks and Salesforce, a love of mysteries and puzzles, and an
interest in the arts preferred.

Benefits: This is a full-time non-exempt position. Includes generous health and leave benefits.