Administrative Assistant

As Administrative Assistant, you will work closely with the School Director in a fast-paced and energetic environment to organize class schedules & student billing, settle issues for faculty and clientele, organize fundraising events, organize and oversee student & faculty concert events, special events, and scholarship auditions, create flyers, posters, and newsletters, and update the NBS website and promotional materials.

Essential Functions:

Registration and invoicing of all current and incoming students. Update as needed

Create Flyers, Posters, Programs and Newsletters using computer programs and online tools (Publisher, Photoshop)

Develop and plan concert & educational programs under the guidance of the Director

General understanding of the bookkeeping system

Assist Director with payroll process

Discuss and resolve concerns of faculty and clientele as they arise

Draft correspondence for the Director

Work with the NBS Board of Directors

Assist in the organization of fundraising events

Help maintain thorough and accurate records for all events

Assist with scheduling maintenance of the school and property and order supplies as needed. 

Education/Experience:
College degree, 1-3 years of administrative experience, or an equivalent combination of education/training and experience strongly preferred. 

Knowledge/Skills/Abilities:

Strong interpersonal and communication skills.

Proficiency in MS Office (Excel, Publisher), and Google Workspace (Google Docs, Sheets, etc.) a must. Experience with Adobe Creative Suite (Photoshop, Premiere), website design and updates on WordPress a plus.

Attention to detail, accuracy, adherence to deadlines, and the ability to manage multiple priorities.

A self-starter with the ability to work independently and as part of a team in a fast-paced, multi-tasking office environment.

Hours:

Full-Time (Noon – 8PM Monday – Friday; & 10 – 2 every other Saturday)

Occasional additional event & weekend hours are required as needed for concerts and events.    

Salary: Commensurate with experience

Education Level: 

Bachelor's Degree