Administrative Assistant

Philadelphia Jewish Film and Media (PJFM) seeks a dedicated and organized Administrative Assistant to support the organization.

Primary Responsibilities:

• Attend weekly meetings.
• Answer and direct phone calls and emails.
• Schedule and coordinate meetings.
• Assist Executive Director in development and administrative duties.
• Support programmatic and event needs as assigned.
• Track incoming sponsorships (printed and digital) through Microsoft Excel and the organization’s CRM.
• Mail merge, print, and send Thank You letters to new sponsors (once a week).
• Assemble sponsor material.
• Correspond with sponsors as directed.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Receive, sort, and distribute incoming mail.
• Maintain filing system (both printed and digital).
• Generate reports.
• Perform other duties as assigned.

Qualifications and Requirements:

• Preferred 2+ years in office administration.
• Proficiency in Microsoft Office (experience using Mail Merge required).
• Preferred experience in Microsoft Teams.
• Preferred experience with Zoom.
• Strong communication skills.
• Experience with CRM databases.
• Excellent time management skills and ability to multi-task and prioritize work.
• Must be flexible.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills.
• Proficiency in various office equipment.
• Reliable transportation. 
• Must be willing to travel and work nights and weekends as needed.
• Interest in film, digital media, and/or film festivals is preferred, but not required.

The Administrative Assistant will work flexible hours, about 15-30 hours a week. This is a hybrid position.  However, in-office hours may be required as directed. The Administrative Assistant should be able to attend in-person programs.