Administrative Assistant
Philadelphia Jewish Film and Media (PJFM) seeks a dedicated and organized Administrative Assistant to support the organization.
Primary Responsibilities:
- Attend weekly meetings.
- Answer and direct phone calls and emails.
- Schedule and coordinate meetings.
- Assist Executive Director in development and administrative duties.
- Support programmatic and event needs as assigned.
- Track incoming sponsorships (printed and digital) through Microsoft Excel and the organization’s CRM.
- Mail merge, print, and send Thank You letters to new sponsors (once a week).
- Assemble sponsor material.
- Correspond with sponsors as directed.
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Receive, sort, and distribute incoming mail.
- Maintain filing system (both printed and digital).
- Generate reports.
- Perform other duties as assigned.
Qualifications and Requirements:
- Preferred 2+ years in office administration.
- Proficiency in Microsoft Office (experience using Mail Merge required).
- Preferred experience in Microsoft Teams.
- Preferred experience with Zoom.
- Strong communication skills.
- Experience with CRM databases.
- Excellent time management skills and ability to multi-task and prioritize work.
- Must be flexible.
- Attention to detail and problem-solving skills.
- Strong organizational and planning skills.
- Proficiency in various office equipment.
- Reliable transportation.
- Must be willing to travel and work nights and weekends as needed.
- Interest in film, digital media, and/or film festivals is preferred, but not required.
The Administrative Assistant will work flexible hours, about 15-30 hours a week. This is a hybrid position. However, in-office hours may be required as directed. The Administrative Assistant should be able to attend in-person programs.
