Accounting Coordinator

Accounting Coordinator

Salary $20+/hour (negotiable for right candidate)

Reports to: Director of Business Operations

FLSA Status: Non-exempt

The Delaware Museum of Nature & Science is proud to announce the opportunity for a qualified Accounting Coordinator to join our team.  The Museum is heading into the final phase of an exciting metamorphosis from the Delaware Museum of Natural History to the now-named Delaware Museum of Nature & Science that will re-open to the public in May 2022. 

The Museum is focused on a service-centric culture toward our guests, including team members and a friendly, cohesive, collegial environment.   

Summary: Under the guidance of the Director of Business Operations, provide general accounting, Versai database administration and a number of administrative responsibilities in support of all aspects of the Museum.

Essential Functions:

General Accounting

• Update and reconcile the Daily Cash Report and Daily Attendance Report
• Prepare and enter journal and payroll entries
• Prepare and distribute the Operations reports

• Control, monitor and distribute petty cash

• Assist the Director of Business Operations with the preparation of the annual budget and annual audit
• Update the payroll system, prepare payroll for Director of Business Operations review, and distribute paychecks
• Maintain Accounts Receivable and Accounts Payable journal entries and reporting

Point of Sale System Administration

• Primary contact for the administration of the Point of Sale System
• In coordination with the Director of Business Operations, develop and implement financial policies, procedures and Payment Card Industry (PCI) compliance

Administration

• Coordinate the maintenance of Museum copiers and the postage meter

Secondary Functions:

Administration

• Act as Museum liaison with IT company for computer issues in the absence of the Director of Human Resources & Volunteerism

• Uphold the highest quality of the guest experience through equitable, respectful interactions that meet the unique needs of each guest and team member
• Be conversant in the Museum’s mission, exhibits and programs to enhance the guest experience

Other Functions:

• This job description is not designed to cover or contain all functions, duties, activities or responsibilities that are required of the employee for this position. Functions, duties, activities and responsibilities may change at any time with or without notice.

Minimum Qualifications:

• Associate degree in accounting or business-related field preferred
• 2+ years accounting/bookkeeping experience, preferably in a non-profit setting
• Experience with POS software and QuickBooks preferred
• Proficient in Microsoft Office (Excel skills must be at intermediate level or higher)
• Excellent verbal and written communication skills
• Advanced ability to organize and handle multiple projects
• Ability to work independently, and effectively and harmoniously as part of a team

Schedule:

• This is a full-time (Monday -Friday) position; 37.5 hours per week.  Occasional evenings and weekends may be requested to assist with special events and programs. The Museum strives to provide team members with the ability to have work/life balance while meeting operational needs.

Benefits:

• Competitive benefit package that currently includes 95% of base plan medical insurance premium paid by the Museum (team member only) and 100% Museum paid premium for Life/ADD, Short-term and Long-term disability
• Potential opportunity for the position to be a partial hybrid (work remotely)