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Events and Programming Coordinator
Date Posted
The Library Company of Philadelphia
Essential Functions
Public Events & Programming
• Coordinate logistics for public events, symposia, academic programs and workshops. Tasks include scheduling, documentation, vendor management, speaker travel and lodging, and front-line duties during events.
• Serve as the lead staff for most onsite and virtual events.
• Develop public programming and partnerships in cooperation with researchers and staff.
Outreach
• Oversee production of printed and electronic materials in support of Library Company programs, including drafting or soliciting copy of e-communications, newsletters, and press releases, and managing program communications calendar.
• Work with the social media team to promote Library Company programs and events.
• Coordinate a monthly e-news email to promote events and Library Company news.
Administration Responsibilities
• Gather and track event and programming metrics.
• Ensure patron data is entered into our CRM and marketing platforms.
• Manage budgets for public programming and events.
• Staff the front desk of the Library (about 25 hours a week).
Knowledge, Skills, and Abilities
• Experience with Microsoft Office, online email marketing platforms (e.g. Constant Contact, Mailchimp), CRMs (e.g. Salesforce), and web hosting platforms (e.g. WordPress).
• Design experience using Adobe Creative Suite or Canva preferred.
Experience, Education, and Licensure
• Bachelor’s Degree in Communications, Business/Non-profit Administration, similar degree or relevant experience
• Experience with audio equipment (mics, speakers, etc.) preferred.
• 1-3 years of experience in related work