Greater Philadelphia Cultural Alliance

Events and Programming Coordinator

Essential Functions  

Public Events & Programming  

• Coordinate logistics for public events, symposia, academic programs and workshops. Tasks include scheduling, documentation, vendor management, speaker travel and lodging, and front-line duties during events.  

• Serve as the lead staff for most onsite and virtual events.  

• Develop public programming and partnerships in cooperation with researchers and staff.  

Outreach  

• Oversee production of printed and electronic materials in support of Library Company programs, including drafting or soliciting copy of e-communications, newsletters, and press releases, and managing program communications calendar.  

• Work with the social media team to promote Library Company programs and events.  

• Coordinate a monthly e-news email to promote events and Library Company news.   

Administration Responsibilities  

• Gather and track event and programming metrics.  

• Ensure patron data is entered into our CRM and marketing platforms.  

• Manage budgets for public programming and events.  

• Staff the front desk of the Library (about 25 hours a week).  

Knowledge, Skills, and Abilities  

• Experience with Microsoft Office, online email marketing platforms (e.g. Constant Contact, Mailchimp), CRMs (e.g. Salesforce), and web hosting platforms (e.g. WordPress).  

• Design experience using Adobe Creative Suite or Canva preferred. 

Experience, Education, and Licensure  

• Bachelor’s Degree in Communications, Business/Non-profit Administration, similar degree or relevant experience  

• Experience with audio equipment (mics, speakers, etc.) preferred.  

• 1-3 years of experience in related work 

 

The Events and Programming Coordinator is responsible for executing all aspects of The Library Company’s in-person, digital, and hybrid public programming events. In coordination with staff across the institution, the position supports the Library Company’s academic programs, promotes programming through printed, electronic, and social media, and helps to maintain our CRM and marketing platforms. The EPC will also spend time staffing the front desk. This position reports to the Director of Operations. 

The ideal candidate is skilled at prioritizing tasks, effectively communicating across constituencies, is technologically savvy, detail oriented, and is friendly and engaging during programs and events.