Assistant Director of Prospect Research and Gift Administration

Job Listing
Posted November 13, 2023

Summary: Reporting to the Director of Advancement Operations, the Assistant Director of Prospect Research and Gift Administration will work to create and nurture an effective prospect research and gift administration practice at Gwynedd Mercy University. They will use best practices and evolving tools in prospect research to create and implement plans to identify new donors while measuring inclination and capacity to give to the University. The AD will work closely with UA leadership and members of the UA team on prospect strategy and portfolio management. The Assistant Director will also be responsible for the day-to-day processing of gifts, maintaining data integrity of the UA database and execute gift entry and acknowledgements for gifts of all levels. 


The purpose of this job description is to provide an overview of the scope of the position. This is not a comprehensive list of duties/responsibilities. Other duties and responsibilities may be assigned:

Prospect Research and Development

  • Manages prospect research meetings and fundraiser portfolio reviews; manages portfolio optimization process for fundraisers, and assists in overall management of GMercyU’s prospect pool.
  • Performs prospect identification and research through analysis and interpretation of biographic, business, and financial information on individuals and organizations based on the University’s fundraising strategies and objectives.
  • Develops and manages internal rating system to help inform on fundraising strategies including segmentation, ask amount, and participatory involvement for prospects.
  • Assists with special projects for University fundraising initiatives (i.e. campaigns, targeted mailings, etc.) by analyzing prospect pools, and developing top prospect lists.
  • Uses prospecting tools such as data screening and modeling to provide analyses of targeted groups and overall prospect pool to better prioritize major gift prospects.
  • Prepares accurate, clear, and concise research profiles and briefings to communicate relevant details that advance the qualification, cultivation, and solicitation of prospective donors to major gift officers and senior leadership.
  • Helps to oversee the timely and accurate entry of newly acquired prospect management information (e.g. news articles about alumni, obituaries) into the CRM, communicating this information to key stakeholders as necessary.
  • Conducts wealth screenings as needed and imports results into CRM appropriately.
  • Inform on budgetary discussions involving the necessity of various researching software products for University Advancement and oversee relationship with prospect research vendors.

Gift Administration and Database Management

  • Performs daily gift and pledge processing functions including depositing, sorting, balancing, entering and validating gifts, and updating pertinent information necessary for the proper receipt, administration and acknowledgement of gifts.
  • Adds new constituent records into Raiser’s Edge when a gift is received from an individual, corporation or foundation not in the database.
  • Performs daily updates of existing constituent contact information by processing returned mail, alumni update e-forms, employee status notifications, online obituaries, etc. while utilizing UA research tools.
  • Accurately receipts and acknowledges all gifts and tributes as appropriate, including planned gifts.
  • Scans and indexes all gift documentation, acknowledgement and gift receipts to donor records.
  • Generates daily gift acknowledgement letters, major and planned gift acknowledgement letters, and weekly/daily gift reports with prospect and donor information.
  • Directly coordinates with the President’s Office to obtain live signatures for major and top-priority gifts and ensures high-level stewardship by issuing timely thank you notes, donor benefits, etc.
  • Tracks high-level requests, issues, and questions involving donor acknowledgments, gift agreements, and other stewardship activities that require quick attention.
  • Assists with handling internal and external constituents’ questions and requests for information on scholarships and other restricted funds.
  • Creates documentation to establish new annual and endowment scholarships working as a direct liaison to the Finance Department.
  • Assists Director of Advancement Operations in database management by maintaining data integrity and accuracy, as well as handling all global changes, imports, exports, and other comprehensive database functions and clean-up projects assigned by the DAO.
  • Manages and oversees appropriate database projects with student workers.
  • Adheres to ethical and confidentiality guidelines as indicated by the Association of Professional Researchers for Advancement (APRA), the Association of Advancement Services Professionals (AASP), as well as university policies and procedures.
  • Performs other duties as assigned.


  • Education: Bachelor's degree in communications, marketing, journalism, business administration, a liberal arts field, or equivalent combination of relevant education and experience required.
  • Minimum 2-5 years related work experience required preferably in an advancement office in a higher education or non-profit setting.
  • Proficiency with RE/NXT (or comparable CRM). Preferred knowledge in prospect research data appends (i.e. ResearchPoint, DonorSearch, LiveAlumni, et al.)
  • Strong proficiency in Microsoft Office suite products, particularly Excel for data manipulation and analysis.
  • Effectively manage projects that are both data-driven and relationship-driven
  • Outstanding time management skills, including the ability to organize, manage and prioritize multiple projects simultaneously.
  • Writing and editing skills spanning multiple styles is required, excellent attention to detail
  • Excellent customer service skills when working with University colleagues, students, alumni and donor communities.
  • Skill in dealing with people, diplomacy, tact, discretion, and the ability to maintain confidentiality.
  • Commitment to the mission and core values of Gwynedd Mercy University.
  • Available to work occasional nights or weekends relating to University Advancement events or fundraising initiatives

Cabinet Maker / Woodworker

Job Listing
Posted September 13, 2023

Loubier Design is a design build company that specializes in high-end custom millwork, cabinetry and furniture for both residential and commercial projects. We are seeking an enthusiastic and motivated shop woodworker to join our team.

Fabricate custom cabinetry, doors, countertops, paneling, furniture and various types of architectural millwork. The majority of our work is done in the shop, though on occasion you may be asked to help with onsite installs. A willingness to travel to project sites in Philadelphia and its neighboring counties is needed.

WXPN Accounts Payable Manager

Job Listing
Posted August 29, 2023

Manage accounts payable for WXPN, keep current with University Procurement and WXPN Finance Department’s guidelines. Establish and maintain the implementation of AP procedures as mandated by the University. Responsible for expense budget management. Manage monthly expense reconciliation between Sage 50 and BEN general ledger system. Manage payroll process and supervise the Finance Coordinator position.
Job Description

Fine Art Warehouse Technician / Art Handler

Job Listing
Posted May 30, 2023

Delaware Freeport (DFP) is a rapidly expanding storage company based in Newark, DE. We are seeking candidates to join our warehouse team. Ideal candidates are team-oriented and have some fine art handling experience.

Competitive compensation, Health, Dental and matching 401K available to our full-time employees.


· Storage warehouse registration and organization

· Trailer, truck, and container loading/offloading and receiving/releasing

· Proper completion of Bill of Ladings, labeling, and similar paperwork

Academic Affairs Executive Administrative Assistant

Job Listing
Posted May 4, 2023

The Academic Affairs Executive Administrative Assistant shares administrative responsibility for the daily management of the academic programs at Moore College of Art and Design under the direction of the Academic Dean.  

Director of Planned Giving

Job Listing
Posted April 18, 2023

Natural Lands, a vibrant, regional, nonprofit organization and leader in land conservation, natural resource stewardship, and public engagement, seeks a Director of Planned Giving to join our team at our headquarters on the Hildacy Preserve in Media, Pennsylvania. 

Box Office & Call Center Supervisor

Job Listing
Posted April 11, 2023

The Box Office & Call Center Supervisor works with the Box Office and Call Center Manager to implement Barnes policies and procedures, ensure a high quality, consistent visitor experience, and maintain a team-oriented environment that reflects the Foundation’s educational mission and core values.

Executive Director

Job Listing
Posted April 11, 2023

Commonwealth Youthchoirs, Inc. (CY) seeks a dynamic leader who will take the organization and its established musical and administrative staff into its third decade.

Founded in 2001, Commonwealth Youthchoirs, Inc. (CY) is a non-profit, community-based, non-denominational 501(c)(3) arts organization headquartered in the Northwest neighborhoods of Philadelphia. CY operates three distinct programs that nurture a love of singing and a desire for excellence in nearly 500 primary and secondary students in the greater Philadelphia region. To learn more about our program, visit

Chief Marketing, Communications, and Sales Officer

Job Listing
Posted March 29, 2023

The Opportunity

On-Water Program Coordinator

Job Listing
Posted March 23, 2023

Glen Foerd seeks an energetic On-Water Program Coordinator to support its environmental programs. The On-Water Program Coordinator will directly manage the kayaking and other on-water programs, and in conjunction with the Environmental Program Manager, will oversee, schedule and help train seasonal employees as well. This full-time, year-round position will report to the Environmental Program Manager.