Executive Assistant

Glen Foerd, a dynamic cultural institution committed to enriching our community through arts, culture, and environmental education, seeks a highly organized and detail-oriented Executive Assistant to provide organizational support to the Executive Director and contribute to the success of fundraising activities. This role offers an exciting opportunity to be part of a vibrant cultural organization. 

Position Summary

The Executive Assistant will provide comprehensive administrative support to the Executive Director, including calendar management, correspondence, and other essential tasks. This position will also play a key role in supporting development efforts by maintaining accurate database records and coordinating communications with prospective donors. The ideal candidate will possess strong communication and organizational skills, attention to detail, a proactive attitude, and a willingness to learn and grow within the organization.

Responsibilities

• Manage the Executive Director's calendar, including scheduling meetings, appointments, and travel arrangements
• Prepare and manage correspondence, including drafting emails, letters, and other documents
• Maintain accurate and up-to-date database records, including contacts, accounts, and donations, to ensure comprehensive and reliable record-keeping
• Assist the development team with coordinating phone calls and meetings with prospective donors, including scheduling, preparing materials, and tracking follow-up
• Maintain accurate records and files, both physical and electronic
• Answer and direct phone calls, greet visitors, and provide general information about Glen Foerd
• Order and manage office supplies
• Assist with event planning and logistics as needed
• Provide general administrative support as required

Qualifications

• High school diploma or equivalent required; some college preferred
• Minimum of 2-3 years of experience as an administrative or executive assistant or in a related role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with CRM databases, particularly Salesforce, is highly desirable. A willingness to participate in Salesforce training is essential
• Excellent communication skills, both written and verbal
• Strong organizational skills and attention to detail 
• Ability to multitask and prioritize tasks effectively
• Proactive and resourceful with a strong work ethic.
• Ability to work independently and as part of a team.

Glen Foerd is an 18-acre public park, museum, and historic site located along the Delaware River in Philadelphia. Glen Foerd stewards an eclectic riverfront estate for the enjoyment and educational benefit of the community. Drawing from the estate’s architecture, art, material culture, and history—as well as its gardens and waterways—Glen Foerd provides inclusive experiences that spark curiosity and support Philadelphia’s natural and cultural ecosystems. 

Glen Foerd is an equal opportunity employer. All applicants will be considered for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, or any other status protected by the laws or regulations in the locations where we operate. Glen Foerd strives to build a team that reflects the diversity of the communities it serves. 

Join us in creating memorable experiences that inspire and connect our community!