Director of Finance & Administration

FIRST PERSON ARTS DIRECTOR OF FINANCE & ADMINISTRATION

Reports to: Executive Director

Salary: $65,000 - $72,000

First Person Arts' Story

Founded in 2000, First Person Arts, Inc. (FPA) is a Philadelphia-based not-for-profit 501 ( C ) 3 organization incorporated in 2000. Our core belief is, “... everyone has a story to tell, and that sharing our stories connects us with each other and the world.” The mission of FPA is to transform the drama of real life into memoir and documentary art to foster appreciation for our unique and shared experiences. FPA CULTIVATES true, personal stories through three principal programs: Monthly StorySlams; The Annual First Person Arts Festival; and, Year-Round Applied Storytelling Workshops and Events. FPA ARCHIVES stories in-house digitally and online via our YouTube Channel as a source of content and to document our social and cultural history. FPA SHARES stories annually through digital media products, including: Commonspace – a monthly radio hour and podcasts on NPR-Affiliate, WHYY, The FPA YouTube Channel and, The FPA podcast.

Position Overview

FPA is seeking a Director of Finance to strategically oversee and manage financial operations, including financial record-keeping, budgeting, and forecasting. You will report to FPAs’ Executive Director and work closely with board treasuer and team members to revise and create new financial policies and procedures, apply for and report on grants, budget for FPAs’ growth and track progress, and carry out other finance tasks as needed. In addition, you will help to plan and guide a long term strategic financial plan for the organization.

As FPAs’ work rapidly gains prominence, the Director of Finance has the opportunity to steward the organization’s growth into its next phase.

We are a small team, with an adaptive organizational structure. Position descriptions are therefore approximate, not inclusive of all possible job duties, and dynamic: applicants should be comfortable and excited to try new things, learn, and pitch in to support colleagues as needed. We are looking for a motivated and self-starter who can work both independently and as a collaborative team member dedicated to promoting FPAs’ mission and committed to FPAs values: diversity, inclusivity and empowerment. nimbleness, innovation and empathy.

Key Responsibilities:

You will work closely with all team members including FPAs’ Executive Director and board of directors to track, manage and guide financial well-being for the organization. Responsibilities include:

• Develop and execute financial processes and a comprehensive financial plan sufficient to support FPAs' mission and strategic plan.
• Supervise bookkeeping contractor’s entry of data in Quickbooks
• Oversee payroll contractor’s operation and reporting
• Responsible for all financial management including all financial data tracking and record keeping
• Prepare quarterly reports for the board about FPAs' finances
• Provide CPA with all documents and a finalized version of Quickbooks for annual audit
• Create, implement, and improve financial policies and procedures
• Draft FPAs' budget, in a participatory process, for board approval
• Forecast future expenses and fundraising needs, and assist in developing strategies to meet them
• Create financial summary for annual report
• Plan and facilitate regular finance team meetings
• Enter payroll, file annual 1099 tax forms and donor tax receipts
• Administer current employee benefits, and plan and implement new ones
• Participate in recruiting, hiring, and onboarding, especially payroll forms
• Work with other team members to identify funding needs and opportunities and track project budgets
• Work with development team to prepare budgets for grant applications, and monitor grants received
• Ensure that grant funding is applied properly, track grant expenditures, and monitor
• compliance with grant requirements
• Report to funders on grant expenses
• Oversee subcontractor payments and contracts
• IT
• HR

Qualifications:

• At least 2 years of experience in financial management, preferably in nonprofit organizations
• Knowledge of, and experience with, generally accepted accounting principles (GAAP)
• Ability to communicate financial data to people with different levels of financial knowledge
• Ability to wisely choose opportunities, and prudently guide a growing organization
• Ability to work both independently and collaboratively in a dynamic, fast-paced environment
• Open-minded and self-driven
• Experience with Quickbooks Online is a plus
• Experience with government grants and audit requirements is a plus
• Experience with fundraising and development is a plus
• Excitement for FPAs' mission a must

Location: FPA is presently a hybrid work environment. Weekly in-person team days at our Philadelphia office are required and additional in-person work throughout the week is expected. This is a full-time position, between 30-40 hours per week.

Benefits: FPA offers 100% health insurance, two weeks of paid leave plus the week between Christmas and New Year’s, 9 paid holidays, two personal days, and 5 days of sick leave. Employee scheduling needs can generally be accommodated in our highly flexible work environment. We strive to create opportunities for professional development and growth for everyone on the team.

To apply: Please provide a thoughtful cover letter and resume to jamiej@firstpersonarts.org Applications will be considered on a rolling basis until the position is filled.

Administration

• General staff administration and company HR support.
• Responsible for maintaining an efficient working office environment including management of office accommodations, equipment and supplies, office health & safety plus IT and online support.
• Provide front line response to general office enquiries from the public and provide administrative advice and support to the wider staff as appropriate.
• Responsible for insurances and 501 © 3 local, state and federal filings.
• Support direct mail campaigns.

Board Liaison

• Prepare all board meeting materials and maintain board meeting minutes and materials.
• Communicate with all board members as directed by ED.
• Serve as staff member of the FPA Board Finance Committee.

First Person Arts is an Equal Opportunity Employer. We are committed to diversity, equity and inclusion.