Staff Accountant

Job Title: Staff Accountant (F/T, Hybrid)

Department: Finance

Position Reports To: Accounting Manager

Exempt/Non:  Non-exempt

Salary Range: $59,000.00 To 62,000.00 Annually

Primary Function: The Staff Accountant is responsible for the entire accounts payable and accounts receivable functions as well as assigned tasks for the month-end and year-end close.   

Education/Training/Experience: 

• Bachelor’s degree in Accounting or related discipline plus two years work history OR Associate’s degree in Accounting or related discipline plus four years work history.
• Intermediate computer skills working with integrated accounts payable and general ledger packages.
• Intermediate experience with Microsoft Office suite.
• Account analysis experience.
• Accounts Payable experience including W-9 maintenance, contract review, 1099 reporting and international transaction processing.
• Ability to develop strong partnerships with internal managers.
• Strong attention to detail, organization and planning skills.
• Ability to exercise strong, independent judgment and discretion.
• Not for profit experience preferred, but not required.

Physical Demand Analysis:  

• Physical Requirements:  Lifting up to 10 lbs.  80% of day sitting required.
• Visual Requirements:  Extensive computer use and review of documentation.
• Hearing Requirements:  Phone use
• Working Conditions:  Position operates in an environment that is generally free of noise, dust, temperature extremes or other hazards.

Job Specific Competencies:

Accounts Payable Processing

• Processes accounts payable batch of 50-70 invoices per week in an accurate and timely manner, ensuring the items to be paid are authorized, properly coded and appropriately recorded in the accounting software.
• Address Finance mail (physical and electronic) ensuring timely responses.
• Payments are processed and distributed timely.
• Voided checks are properly documented, approved and processed timely.
• Accounts payables are filed promptly and correctly (alphabetically) with most recent check forward. 
• Prepares organizational credit applications.
• Responds to staff and vendor inquires related to payment requests and status.

Petty Cash

• Point of contact for all Barnes staff petty cash needs.
• Validates that documents provided for request are authorized and coded properly.
• Maintains accurate quarterly recording of cash outflows and petty cash count. 
• Reconciles and replenishes petty cash account quarterly, or as needed.
• Protects and safeguards the petty cash lockbox at all times.

Cash Receipts Entry

• Retrieves reviews and processes cash batches to GL capturing all revenue and receipts. 
• Reconciles daily credit card, ACH and other deposits to bank’s posting.

Corporate Credit Cards

• Prepares request for payment 
• Prepares and sends out reconciliations for all cardholders.
• Ensures the reconciliations are returned in a timely manner, are properly authorized and coded, and complete. Completed reconciliations are entered into the accounting software. 

Compliance

• Prepares monthly sales and parking tax reports and requests electronic payment processing upon approval.
• Maintains vendor W-9 information. Prepares and files 1099s by the appropriate deadlines. 

Month-End

• Prepare monthly closing entries as assigned per the monthly close checklist.
• Reconciles monthly accounts as assigned per the monthly close checklist.
• Prepares and distributes monthly reporting to budget managers. 

Year End Audit

• Assists with preparation of audit request list and additional requests from auditors.
• Timely response to any additional requests from auditors. 

Customer Service

• Maintains the highest level of confidentiality and integrity in dealing with sensitive information.
• With training, provide payroll processing back-up support for the Payroll Coordinator.
• With training, provide data entry back-up support for Development Services.
• Performs other duties as requested.

Organization-Wide Competencies:

• Effective Resource Use: Develops strategies and makes decisions that use time and resources wisely, manages resources effectively.
• Customer Focus: Demonstrates desire to help or serve others; identifies, anticipates and addresses internal and external needs; does what is necessary to ensure satisfaction.
• Problem-solving: Identifies problems and/or challenges. Considers pros and cons of all possible solutions. Involves others in developing creative solutions to problems.  Makes innovative use of computers and other information technology to contribute to problem solving.  Produces practical solutions after carefully considering risks and alternatives. Willingly incorporates new and different information as it becomes available.  
• Relationship building:  Effectively builds and maintains harmonious, professional, respectful and productive relationships within The Barnes Foundation, professional field and community.  Effectively works in a team setting. Communicates honestly and directly; shows diplomacy and tact. Uses appropriate channels of communication.
• Professional Presentation:  Complies with organization policy and procedure. Demonstrates self-awareness and understanding of others; listens well; perceives emotions, concerns and interests accurately, and uses these skills to advance The Barnes Foundation mission; creates a healthy work environment; shows composure’ respects people of different cultures, ages and genders.
• Active Learning:  Demonstrates curiosity and initiative to seek information; seeks to understand The Barnes Foundation business and outside factors that impact it; learns from best practices and generates fresh approaches; learns from experience and others; acquires skills; seeks feedback and advice resulting in improvement.
• Initiative: Takes calculated risks and does things that are new, different, or out of the box when necessary to reach goals, speaks up, asserts oneself, makes tough decisions in a timely manner; takes responsibility for outcomes.
• Ethics: Demonstrates ethical business practices; demonstrates and conducts oneself in a manner consistent with the organization’s mission statement and core values.
• Promotes the continuous growth of the Barnes Foundation.
• Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment in accordance with our Core Values.