MANAGER OF THE BOARD OF DIRECTORS’ RELATIONS & THE PRESIDENT’S OFFICE

The position of Manager of the Board of Directors Relations & the President’s Office is a full-time exempt position reporting to the President and CEO. This is a dynamic role in a fast-paced environment, where no two days are the same. The position supports the Mann Center’s Board of Directors and Chairman’s Council relations. The other facet of the role is closely aligned with and supports the President and CEO.

Board of Directors and Chairman’s Council Relations -

Primary Responsibilities:

• Coordinates all logistical details for all Board meetings, committees, subcommittees, and task force meetings, including scheduling, prep meetings, agendas, minutes, and all other special considerations.
• Assists the Development department in preparation for Chairman’s Council meetings and gatherings, and assists with the coordination of Board and Council ‘mixer’ events.
• Records and distributes minutes following each Board, committee, or subcommittee meeting.
• Maintains Board materials, reports, and files, regularly updating as needed.
• Maintains historical database of Board and Council members.
• Maintains records for all Board standing committees, working groups, and task forces, including minutes, bylaws, policies, and resolutions.
• Creates and maintains a calendar of all Board standing committees, working groups, and task force meetings and events. Initiates drafts for the annual calendar and all agendas.
• Administers distribution, collection, tabulation, and summary reporting of the annual Board and Council assessments, pledge forms, and code of ethics forms.
• Serves as primary liaison between the Board of Directors and staff.
• Maintains accurate and up-to-date lists of Board and Council prospects in collaboration with the President & CEO, Senior Vice President & Chief Advancement Officer, and the Governance Committee.
• Oversees, or personally conducts research for various Board-related initiatives or projects and prepares executive summaries, proposals, and/or reports of findings at the direction of the President & CEO and Governance Committee.
• Schedules and produces the agenda and supporting materials for the CEO’s monthly meeting with the Chairman of the Board.
• Administers the scheduling, creation, and mailing of the recurring Board and Council electronic newsletter.
• Coordinates all activities for new Board and committee member orientation, including scheduling, refining all orientation materials and summary reports, and survey follow-up.
• Oversees the coordination and execution of Board and Council special events, including private dinners and cultivation events.
• Maintains and ensures a high level of confidentiality for sensitive information and material.
• Creates mailings, newsletters, and other materials for Board members.
• Functions of the role may change based on the needs of the business.

The President’s Office –

Primary Responsibilities:

• Provides direct assistance to the President & CEO in helping to manage business across all departments.
• Functions as "chief problem solver" for the President & CEO.
• Conducts bi-weekly coordination meetings with the President & CEO and ensures that all the related activities coincidental to those issues are scheduled, communicated, and/or otherwise handled.
• Plans in-house or off-site activities, like parties, celebrations, meetings, and retreats.
• Manages direct report (Executive Administrative Assistant), coordinating closely to ensure smooth operations of the President’s Office.
• Answers inbound calls to the Mann’s Administrative Office as part of the call tree group.
• Functions of the role may change based on the needs of the business.

Knowledge, skills, and abilities:

• Bachelor's Degree from an accredited institution or equivalent experience.
• 2-5 years’ experience in a similar role, preferably in a non-profit setting or equivalent combination of educational training and experience.
• Must work well independently, as well as part of a team.
• Very strong attention to detail.
• Ability to manage and prioritize, and work on multiple projects simultaneously.
• Ability to take initiative, demonstrate resourcefulness, respond flexibly to changing work demands, and readiness to work occasional irregular hours.
• Possess interpersonal communication skills to work effectively and efficiently with a diverse array of external partners, staff, and colleagues.
• Ability to collaborate well, be flexible, and take directions from other team members.
• Must be able to transport between two work locations.
• Ability to think creatively.
• Knowledge of performing arts is a plus.