Assistant Director of Finance & Administration

.Finance:

•  Responsible for all accounts receivable to Moonstone Inc. (ie. tuition, donations, etc.)
•  Responsible for all accounts payable from Moonstone Inc., within budget. (ie. bills, vendors, field trips etc.)
•  Seeks approval from the Director and/or Board of Directors if purchases are outside of budget.
•  Processes ELRC (subsidy) payments, monthly attendance report, annual renewal, and other documents.
•  Manages the budget process for the organization, including but not limited to drafting an operational budget every fiscal year with the Director and adherence to the finalized budget throughout the year.
• Maintains all overall management of bank accounts of the organization, which includes but is not limited to making deposits, tracking funding, and ensuring adequate cash flows.
•  Responsible for keeping current and accurate bookkeeping records.
•  Meets with the contracted accountant and creates financial reports on a monthly basis.
• Distributes quarterly financials to the Moonstone Board, or as needed, and communicates with the Board Treasurer regularly.
• Manages the needs of the annual audit & 990 for Moonstone Inc.
• Drafts and distributes monthly tuition statements to parents, including tracking extra hours.
• Reviews ordering of any supplies (ie. child care, office supplies, cleaning supplies).
• Tracks and distributes petty cash, as needed.

Human Resources:

•  Processes new employee information and responsible for ensuring maintenance of personnel files (ie.credentials, salary information, leaves of absence, and background checks)
• Tracks and upkeeps employee files including attendance, paid time off, years of experience, and a system for expired clearances.
• Oversees and manages compensation and benefits.
• Processes payroll for the organization and oversees payroll accounts (including payroll taxes and benefits).
• Prepares employment agreements for distribution.
• Prepares and documents compliance with external requirements.
• Schedules and communicates mandatory training (such as sexual harassment and first aid/CPR).
• Participates as a witness to and provides feedback for, but not limited to, staff performance reviews and any disciplinary actions.
• Other Duties & Commitments:
•  May act as the Director in their absence if all educational requirements set forth by DPW are met. 
• Understands and assists the Director in ensuring the school’s policies, procedures, and safety protocols are being met.
• Responsible for distributing all enrollment contracts (returning and new) and any associated fees.
• Assists with preparation for the school's annual inspection with DPW/CPS.
• Participates in annual fundraiser preparation, staff celebrations, and school events as needed, including but not limited to the financial revenue and expenses of the event(s).
• Schedules and oversees repairs and annual maintenance for school building.
• Participates in weekly administrative school meetings.
•  Attends committee and board meetings with the Director, as needed. Scribes meeting minutes on  the committee level.
•  Delegates work and specific responsibilities to other school staff, as needed.
•  Assists with child care, curriculum, and daily operations as needed, while maintaining a safe work environment
• Responsible for coverage of opening or closing duties, with a regular closing schedule