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Temporary Office Manager/Event Coordinator
Date Posted
German Society of Pennsylvania
About the Position: The German Society of Pennsylvania is seeking a detail-oriented and organized Temporary Office Manager/Event Coordinator to join our team while our Executive Director is on maternity leave. The successful candidate will play a key role in managing our office operations and coordinating events during a busy season. This position is perfect for someone who enjoys a varied work environment handling a broad assortment of daily tasks. The ideal candidate will have experience (or interest) in working in a multi-cultural environment, and will be an energetic and self-motivated individual, able to balance office responsibilities with event planning, along with effective interaction with members, volunteers, and Board members.
The Temporary Office Manager/Event Coordinator reports to the President and VP of Operations.
Key Responsibilities:
- Manage some day-to-day office operations, including administrative tasks, scheduling, and correspondence
- Coordinate logistics for events, including planning, vendor management, and on-site execution
- Ensure smooth communication between team members, clients, and vendors.
- Assist in the preparation of event materials, presentations, and other documentation
- Handle any other tasks as needed to support the team and ensure successful office function and events
Qualifications:
- Proven experience in event coordination
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills
- Ability to multitask and prioritize in a dynamic environment
- Proficiency in: Microsoft Office Suite (including Word, Excel, and Publisher), Google Suite, and common social media platforms (Facebook, X, Instagram)
- Preferred knowledge of membership database software or CRM systems
- Ability to work independently and as part of a diverse team
- Knowledge of German is a plus, but not required
Schedule:
- Start Date: October 1, 2024
- End Date: Early to mid-March 2025
- Normal working hours are 9:00am-5:00pm, Monday through Friday.
- Some evening and weekend availability on specific dates is required.
- Unpaid holiday break from December 21, 2024-January 1, 2025
- This is a temporary position with no benefits.