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Facilities Manager
Woodmere Art Museum
FACILITIES MANAGER
Woodmere Art Museum is located on 10 acres in Chestnut Hill and its three buildings include the main historic mansion with galleries and offices (20,000 sq. ft.), a second residential building used for storage and back-of-house activities (4,000 sq. ft.), a carriage house that has been converted into an art studio (2,000 sq. ft.) and a newly acquired building located on an adjacent property (17,000 sq. feet). The Museum has a robust roster of events which includes approximately 10 exhibitions annually and program events which take place in the evenings and weekends. Due to the recent property acquisition, this department will experience significant growth.
This mid-level managerial role is responsible for coordinating all facility maintenance, repairs, and event support to ensure a well-functioning and welcoming environment for visitors, staff, and collections.
Ideal candidates will have experience in nonprofit operations, museum facilities, and/or historic landmark preservation, with a strong ability to manage contractors, vendors, and routine maintenance schedules. Given the nature of museum operations, weekend availability is required on a consistent basis.
Responsibilities include, but are not limited to the following
- Maintain and supervise the maintenance of buildings, grounds, outdoor sculpture, parking areas, utilities, and equipment on an ongoing basis;
- Negotiate and manage service contracts;
- Inspect facilities and prioritize improvement projects and evaluating cost-effectiveness of out-sourcing versus in-house work;
- Assist in developing and following budgets and overseeing capital projects and contractors’ work;
- Oversee and assist, as needed, in performing preventive maintenance on equipment, as well as basic electric, plumbing, roofing, and landscape work, as needed;
- Ensure that all galleries and office spaces are secured and museum is locked at close of business.
Other responsibilities
- Collaborate with the Operations Manager to manage the day-to-day security of visitors, staff, and Museum facilities;
- Coordinate special events set-up, take-down, and parking.
Requirements
- Knowledge of mechanical systems
- Valid Driver’s License
- Team player who brings a collaborative spirit to a team-oriented work environment
- Flexible schedule to accommodate evening events as needed
- Ability to be on premises during an emergency
- Calm demeanor when making emergency and safety related decisions
- Experience in minor repairs in electricity, plumbing, equipment management
- Working knowledge of MS Office
- Pleasant disposition interfacing with the public and communicating with visitors to the Museum
Preferred experience:
- Worked with non-profit organizations
- Familiar with historic home renovations
- Experience with major renovations
- Proven interest in cultural institutions and art
Benefits
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
