Primary tabs
PRODUCTION MANAGER
Theatre Exile
Production Manager
Theatre Exile’s Production Manager position supports the company’s theatrical productions and events, its rental program regarding technical and production matters, and oversees the repair and maintenance of our facility. The PM reports to the Producing Artistic Director and works closely with the Director of Operations and Operations Consultant.
Responsibilities for Artistic Programs and Events
The PM is responsible for overseeing and managing the execution of all production and technical needs for Theatre Exile’s productions and events including: our subscription series, Studio X-hibition New Play Development, education program presentations, and fundraising and related programming events. Duties include:
Create and ensure adherence to the production scenic schedule
Oversee all aspects of production execution (design, build, load-in, load-out, light hang, costume fittings and maintenance, venue preparation, and sound installation)
Participate in design review for feasibility of construction and budgetary standpoint
Manage Exile’s in-house production support staff
Coordinate with Philadelphia Scenic Works (PSW) and other outside vendors to ensure productions stay on schedule and executed to Exile’s standards.
Work with designers and contractors to source and utilize high-quality and sustainable materials to ensure professional scenic elements
Regularly review rehearsal and performance reports and coordinate execution of scenic notes in a timely and efficient manner
Be onsite for, and participate in, load in and tech
Supervise crew calls
Hire crew for productions, prioritizing Theatre Exile’s goal of diversity and inclusion
Work with the Producing Artistic Director, Director of Operations, and Operations Consultant to provide essential information for contracts for designers and production staff
Coordinate production schedules to maximize efficiency at work calls and balanced workload
Create and maintain show-specific production calendars detailing rehearsals, performances, load-ins, technical rehearsals, and load-outs.
Create contact sheet for all productions
Provide timely and accurate production staff information to Director of Operations and Theatre Exile’s press relations vendor including, but not limited to: name and job title
Coordinate and conduct regular production meetings and disseminate information to the production team as necessary
Maintain and restore space to its standard set up after each production including, but not limited to: returning lights to rep plot, equipment and materials inventory, and costumes and props to storage
Schedule theater maintenance and monitor, organize and maintain equipment and materials inventory
Maintain accurate files of set designs, light designs, technical riders, and sound designs for all productions
Work with the Producing Artistic Director to create production budgets and budgets for capital grant applications
Purchase/rent equipment and materials as necessary
Monitor expenses including finding solutions to stay within budget
Maintain a safe workplace and ensure that safety rules are followed in the theater.
Manage all theatrical equipment inventory and maintain organized storage of equipment
Provide regular communications with production team and staff about show updates and activities
Perform other related production work as required
Provide production planning and staffing support for fundraising and related events
Rental Program and Facility Responsibilities
The PM is responsible for assisting management with technical and scheduling aspects of Theatre Exile’s Rental Program and overseeing management, repair and maintenance of Theatre Exile’s facility. Duties include:
Conduct tours of Theatre Exile’s space for potential rental clients to determine technical needs and feasibility of rental client’s requests.
Work with the Operations Consultant to determine technical needs of rental clients
Assess, arrange, and/or provide resource information, as appropriate, regarding production support for rental clients
Hire or make recommendations to rental clients regarding technical support as requested by rental clients
Liaison with rental clients regarding production needs
Input critical production activity taking place in our facility on Theatre Exile’s global calendar of all activity in the building
Work with the Director of Operations and Operations Consultant to generate quotes and finalize terms, fees, and costs for renters requiring technical support.
Work with Operations Consultant to manage rental staffing needs, ensuring all rentals have appropriate Exile reps scheduled.
Work with Producing Artistic Director to establish a standard theater configuration to restore to at the end of each production and rental including, but not limited to: rep plot, riser configuration, equipment and materials inventory, organization, and storage
Be part of Exile’s team tasked with envisioning and executing a plan for expanding Exile’s rental program.
Assist management with monitoring and assessing needed maintenance and repairs to our facilities major systems (i.e., HVAC, elevator)
Manage upkeep of facility equipment and work with management to assess equipment needs.
Attend, and participate in, Exile staff meetings
This is a full time, year-round, exempt position with benefits including employer paid medical plan.
