Individual Giving Coordinator

The Individual Giving Coordinator plays an integral role in the Museum’s growing Development program focused on fundraising efforts to ensure the Museum’s long-term growth and success. Reporting to the Leadership Giving Manager, and working closely with the Individual Giving and Major Gifts teams, this position handles a wide range of administrative tasks, and interacts with all levels of management, staff, volunteers, and donors. 

Primary Responsibilities

Provide general administrative support for the Individual Giving and Major Gifts teams

Assist with logistics for Development donor visits, tours, meetings, and events as needed

Maintain accurate donor records in Raiser’s Edge

Maintain paper filing system for donor records

Assist with appointment scheduling and calendar coordination

Prepare accurate research reports on prospects and assemble materials for cultivation and solicitation visits

Create and disseminate agendas; assist with the creation of presentations and materials; generate clear, action-oriented meeting notes and track follow-up action steps

Execute regular member and donor communications

Fulfill Leadership Giving memberships with weekly acknowledgments and printed membership cards

Assist with processing monthly membership renewals and select other mailings

Prepare timely and accurate gift acknowledgments for Leadership Giving and Major Gifts

Assist with the writing and editing of fundraising proposals and reports

Prepare and execute other solicitations and event invitations

Assist with project management of Annual Fund campaigns as needed

Provide outstanding customer service by phone, email, and in person as needed for member and donor inquiries

Coordinate event logistics for Leadership Giving and Major Gift events

Track RSVP’s and report on event registration

Distribute detailed event briefings

Coordinate event logistics as needed

Prepare accurate guest bios and event lists

Staff check-in table at select evening programs throughout the year

Maintain fundraising best practices

Other duties as assigned
 

Education:

Bachelor’s degree

Experience/Skills:

Professional experience should include at least two years of development work with a nonprofit organization, preferably a museum or other cultural institution, with proven experience in database management.

Experience with Raiser's Edge is desirable.

Must possess effective communication skills, both in speaking and writing.

Demonstrate excellent organization skills with attention to detail.

Be able to problem-solve and multitask under tight deadlines.

Maintain effective working relationships with volunteers, donors, and staff.

Must maintain donor confidentiality always.

The ability to work in a positive collaborative environment while also functioning autonomously is essential.

Some nights/weekend hours are required.