Congregational Administrator

View full job description here: https://usguu.org/wp-content/uploads/2026/01/Administrator_JD_010926_con...

In collaboration with the Minister, the Congregational Administrator manages the financial, operations, and human resources matters of the congregation. Oversees church office providing direction, supervision, and support to staff, lay leaders, volunteers, renters and contractors on issues related to the business and operations of the church. These issues include communications, facilities usage and maintenance, personnel, membership, bookkeeping, and budgeting. You will be expected to complete this role without the use of AI. This position requires occasional evening and weekend work (attending Sunday services 4-6x/year and evening events 3-4x/year).

The administrator works closely with the congregation and as such must provide a warm customer service attitude in all interactions. The administrator manages many ongoing and time-sensitive tasks and must be able to triage, delegate, and problem-solve easily. Deep investment in relationships with others is central to the work. The person in this role must be highly organized, detail oriented, exceptionally skilled interpersonally, able to give and receive feedback well, and able to work independently with minimal supervision. The administrator has the flexibility to adapt and refine existing organizational systems and to create new ones to optimize finances, operations, and human resources tasks.

A condensed list of responsibilities is below. The full list is available upon request or to interview finalists.

General Administrative

▪ Manage church office, calendar, records database, and archives

▪ Respond to inquiries from congregants, visitors, and general public via phone, email, and in-person

▪ Maintain digital filing/organizing systems through Dropbox and Drive

Financial

▪ Perform payroll and related tasks, such as payroll tax payments and retirement contributions

▪ Perform bookkeeping functions in Quickbooks, including tracking expenses and income and paying bills

▪ Work closely with Financial Secretary to reconcile accounts and resolve financial issues, and prepare financial reports

Human Resources

▪ Complete all human resources administrative tasks

▪ Assist with hiring, training, coordination, and supervision of part-time staff and contractors as assigned

▪ Manage insurance and pension plan enrollments and payments

Communications & Publications

▪ Copyedit and proofread all communications materials to ensure correctness and consistency

▪ Update website and send e-newsletters as needed

Facilities Management

▪ Collaborate with sextons, building manager, and lay leadership to ensure the building remains clean, safe, secure, and aesthetically pleasing

▪ Coordinate facilities projects with contractors and lay leaders as needed

Committee and Leadership Participation

▪ Work closely with minister and lay leaders to address needs that arise within the congregation and the building

▪ Support Board functions and fundraising campaigns through preparing materials and assisting with various administrative tasks as needed

Event coordination

▪ Coordinate internal events, including building set-up need and potential space conflicts

▪ Assist rental coordinator with scheduling rentals and communicating with renters