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Staff Accountant
Museum of the American Revolution
Staff Accountant
The Museum is seeking a Staff Accountant reporting to the Accounting Manager. This position is responsible for maintaining and processing weekly accounts payable and associated reports and entries, processing, verification and reconciliation of daily sales, and other general accounting duties. Candidate must have a minimum of two years of experience working in a general accounting or accounts payable environment. Must possess a high level of professionalism and confidentiality.
Primary Responsibilities:
Maintain Accounts Payable function including:
Review approved Accounts Payable invoices received for accuracy, including account coding.
Process invoices through accounts payable system and for payment through cash disbursement system including EFTs, bank drafts and paper checks.
Monitor recurring monthly invoices for payment and approval.
Maintain vendor filing system ensuring proper documentation is maintained for all payments and approvals.
Accurately upload all invoices into AP software (Financial Edge).
Process employee expense reimbursements; monitor for irregularities and errors.
Monthly company credit card reconciliation.
Review monthly credit card reconciliation regarding backup and coding accuracy, process through AP system.
Monthly reconciliation of pre-paid expenses.
Maintaining and evolving policy and procedures regarding AP to other departments.
Able to answer questions from staff regarding company AP rules and regulations.
Analyze invoices and make recommendations for cost savings and improvements.
Monitor and reconcile all electronic deposits into the checking account.
Prepare and process daily check deposits.
Maintain daily cash activity spreadsheet.
Daily bank reconciliation verifying all cash inflows/outflows and preparing journal entries to clear reconciling items.
Provide accurate reporting to various departments regarding the deposits of cash receipts.
Track estimated commission payments from third party vendors.
Assist with recording and reconciliation of all Daily Sales activity including:
Sales activity reported by Galaxy POS. Enter transactions into Daily Sales spreadsheet and reconcile cash activity on a daily basis.
Monitor all credit card activity, review monthly fee reporting and record in General Ledger.
Maintaining hard copies of daily cash deposits sorted on a monthly basis and verifying that the bank deposit slips match Galaxy receipts.
Liaison with Group Sales team verifying payments from Outside Ticketing Agencies, Schools, and Groups
Reconciliation between Galaxy and FE with regards to Scholarship SV cards, OTA AR accounts.
Responsible for the recognition of anytime tickets based on calendar month and 1 yr expiration cycle.
Monthly reconciliation of deferred revenue, deferred memberships, and sales tax payable.
Monitor and reconcile all electronic deposits into the checking account.
Prepare and process daily check deposits.
Prepare and post various journal entries.
Other duties as assigned.
Education, Experience and Skills:
Bachelor’s degree in accounting
Two years of accounting experience required; Experience with POS system and Blackbaud Financial Edge preferred
Intermediate to advanced Excel skills
Understanding of general accounting principles including GL debits and credits and basic accounting terms
Strong interpersonal skills and effective written and verbal communication skills
Ability to work independently, detail oriented, self-starter, energetic
Strict confidentiality a must
This position is fulltime and on site . The salary range is $55,000 - $60,000.
