Personal Assistant

Position: Executive/Personal Assistant to semi-retired Businessman and Executive Director (Part-Time) Location: Philadelphia Art Museum Area (Philadelphia, PA) 

Schedule: 15-20 hours/week, Monday through Wednesday, Must be available Mondays. Flexible hours but with 10am start, at least on Mondays.

A semi-retired businessman and his wife, the Executive Director of a nonprofit, seek a highly organized and proactive Assistant. The role involves supporting both in personal and professional aspects. The ideal candidate will be resourceful, diplomatic, discreet, tech-savvy, and passionate about arts and culture. A caring attitude and positive outlook are essential.

Responsibilities: 

Personal & Household Support: 

● Manage household calendar, bill payments, mail, maintenance, and event planning

● Run personal errands (grocery shopping, dry cleaning) 

● Assist with home organization and digital files 

● Help organize personal art collections and archives 

Travel & Event Planning: 

● Arrange personal and business travel (flights, hotels, transportation) 

● Plan and coordinate social and arts-related events 

Administrative & Professional Support: 

● Handle business documents, filing, and correspondence 

● Manage emails and phone inquiries for both individuals 

● Schedule appointments and send reminders 

Technology Assistance: 

● Support device management and troubleshoot tech issues 

Charity & Nonprofit Commitments: 

● Assist with managing donations and related logistics 

Requirements: 

● Bachelor’s Degree or equivalent experience 

● Prior experience as an executive/personal assistant 

● Proficient with Mac, Windows, Microsoft Office, Google Drive, social media, and streaming platforms 

● Excellent organizational and communication skills 

● Able to work independently, multitask, and anticipate needs 

● Discreet, diplomatic, and professional 

● Tech-savvy with an interest in arts and culture 

● Reliable, honest, and approachable 

Personal Traits: 

● Patient, caring, and calm under pressure 

● Flexible and adaptable across tasks 

Compensation: $25–$30 per hour, depending on experience