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Request for Proposal: Artwork/Illustration for Conference Promotional Materials, American Philosophical Society Library & Museum

American Philosophical Society


The American Philosophical Society Library & Museum in Philadelphia invites proposals for artwork/illustration to be used in the promotion and publicity of its Fall 2020 conference, “Relationships, Reciprocity, and Responsibilities: Indigenous Studies in Archives and Beyond.”

The conference is part of The Andrew W. Mellon Foundation Native American Scholars Initiative (NASI), which was launched in 2016 to foster the next generation of Indigenous and allied students and scholars. NASI complements the collaborative work of the Society’s Center for Native American and Indigenous Research (CNAIR). CNAIR works with Indigenous communities throughout North America and with scholars in many disciplines. The goal of CNAIR is to assist people in discovering and utilizing the American Philosophical Society Library’s extensive archival collections in innovative ways that honor Indigenous knowledge, cultivate scholarship, and strengthen languages and cultural traditions. More information about CNAIR may be found here:

Project Overview

The conference committee is seeking an artist or graphic designer to develop a design or illustration that will be incorporated in promotion materials for the Fall 2020 conference. The design should complement the themes of relationships, reciprocity, and responsibilities identified in the conference title and outlined in the call for papers ( We are seeking assistance with design services only; the production and printing of conference materials will be managed by a secondary vendor. The design will undergo two rounds of edits and revisions, with the goal of having a finalized design by early April. 

Examples of anticipated promotional materials on which the design will appear include (but are not limited to):

  • Website and social media content
  • Press release
  • Save the date card or magnet
  • Printed programs

Proposal Requirements

Your proposal should provide details about the agency/primary artist, work plan, proposed production schedule. In addition to a proposal, please also send a resume, a sample digital portfolio consisting of no more than six images, and the names of two references.

The APS Library & Museum values diversity in its many forms and particularly encourages Native American artists to submit designs.


The APS Library & Museum expects adherence to a budget agreed upon at the time of vendor selection. The APS is a nonprofit organization and respectfully requests that bidders consider a nonprofit rate or added value services. Please include pricing for the costs associated with design labor as well as its use in promotional material in your proposal.

Evaluation Criteria

The conference committee will consider four factors when evaluating proposals:

  • Qualifications and experience
  • Work plan and overall quality of design
  • Overall fit with conference themes
  • Cost, efficiency, and commitment to agreed upon timeline

Submission Procedures

Please send materials via e-mail to Adrianna Link, Head of Scholarly Programs, at All materials should be submitted by 5:00 p.m. EST on Friday, March 6th, 2020.

About the APS

The American Philosophical Society (APS), the oldest learned society in the United States, was founded in 1743 by Benjamin Franklin for the purposes of “promoting useful knowledge.” In the 21st century, it serves to advance knowledge and promote scholarship in the humanities and social, mathematical, life, and physical sciences. Members of the Society are elected from among the most eminent scholars and civic and cultural leaders in North America and abroad. More than 100 living APS Members are Nobel laureates.

The APS Library & Museum’s collections make it among the premier institutions for documenting and exhibiting the history of the American Revolution and founding, the history of science from Newton to NASA, Native American languages and culture, and the development of American anthropology. The Library houses over 13 million manuscripts, 350,000 volumes and bound periodicals, 250,000 images, fine art, and other objects. Museum exhibitions interpret these extensive collections for the regional, national, and international visitors who come to Philadelphia’s historic district. In so doing, the exhibitions aim to nurture the spirit of inquiry, promote critical thinking, and engender enthusiasm for object-based learning by using primary source documents and authentic objects. The Library & Museum also hosts a robust fellowship program, offering over 25 short-term and 10 long-term fellowships each year to scholars using its collections.

For Further Information on the APS, visit: