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Production & Facilities Manager

Pay Type: 
Salary
Job Status: 
Minimum Salary/Hourly Rate: 
$38,000.00
Maximum Salary/Hourly Rate: 
$38,000.00

Theatre Exile

Production and Facilities Manager 

Theatre Exile is seeking a Production and Facilities Manager for the company’s theatrical productions and events; oversight of the operation and maintenance of our facility; and stewardship of our rental program. The PFM reports to the Producing Artistic Director and works closely with the General  Manager. 

Duties and Responsibilities: 

Productions/Events 

The PFM is responsible for overseeing and managing all technical and production needs for Theatre  Exile’s subscription series and Out of Exile productions; Studio X-hibition New Play Development and education program presentations; and fundraising and related programming events.  Responsibilities include: 

Supervise all crew calls 

Hire crew for productions prioritizing Theatre Exile’s goal of diversity and inclusion

Oversee all aspects of production including design, build, load-in, load-out, light hang, costume  fittings and maintenance, venue preparation, and sound installation 

Work with the Producing Artistic Director, and General Manager, and Operations Consultant to create contracts for  designers, and production staff

Coordinate production schedules to maximize efficiency at work calls and balance workload

Create and maintain show-specific production calendars detailing load-ins, technical rehearsals,  and load-outs. 

Create contact sheet for all productions

Provide timely and accurate production staff information to our external relations team including, but not limited to: name and job title

Coordinate conduct regular production meetings and disseminate information to the production team as necessary 

Restore space to its standard set up after each production including, but not limited to: returning lights to rep plot, equipment and materials inventory, and  costumes and props to storage

Schedule theater maintenance and monitor and maintain equipment and materials inventory.

Maintain accurate files of set designs, light designs, technical riders, and sound designs for all productions 

Work with the Producing Artistic Director to draft production budgets

Purchase/rent equipment and materials as necessary  

Monitor expenses and stay within production budget by meeting all needs or find solutions  within the budget given

Maintain a safe workplace and ensure that safety rules are followed in the theater. 

Manage all theatrical equipment inventory and maintain organized storage of equipment

Perform other related production work as required

Work with Theatre Exile’s Director of Individual Giving in planning logistics for fundraising and related programming events

Provide production support for fundraising and related events

Provide onsite production support for fundraising and related events

Facilities Management 

The PFM is responsible for overseeing the operation and maintenance of Theatre Exile’s facility and its rental program.  Responsibilities include: 

Work with Producing Artistic Director to establish a standard theater configuration to restore to at the end of each production and rental including, but not limited to: rep plot, riser configuration, equipment and materials inventory, organization, and storage 

 Monitor our facilities major systems (i.e., HVAC, elevator) and oversee repairs and maintenance of Theatre Exile’s space

Liaison with Theatre Exile’s Landlord and vendors regarding major systems and repairs and maintenance of Theatre Exile’s space as appropriate

Conduct tours of Theatre Exile’s space for potential rental clients 

Arrange production support for rental clients

Liaison with rental clients regarding production needs

Maintain a global calendar of all activity in the building 

Work with General Manager to generate quotes and finalize terms, fees and costs for rental contracts 

Complete and maintain rental event info sheets 

Manages rental staffing needs, ensuring all rentals have appropriate Exile reps scheduled

Qualifications & Requirements:  

A strong working knowledge of all aspects of theatre production and technical requirements 

The ability to communicate clearly and interact effectively with artistic and production staff and vendors

Strong organizational and leadership skills

Ability to match personnel with job requirements 

Ability to manage multiple projects concurrently; establish priorities; and respond positively, effectively, and quickly to frequently shifting priorities and needs

Keen attention to detail and ability to coordinate and clearly disseminate information to the company 

Strong communication, organization, time management and collaborative skills

Ability to creatively solve problems 

Strong computer skills

Familiarity with design tools such as QLab and Vectorworks a plus.

Minimum 3 years in Production or equivalent experience 

EOE: Theatre Exile is an equal opportunity employer and hires without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or  any other characteristic protected by law. Our facility is wheelchair accessible. Theatre Exile is  committed to reflecting the diversity of our city. We encourage applicants of color to apply. 

Compensation: 

∙ Salary: $38,000 

∙ Health and leave benefits package 

∙ This is a full time, exempt position 

To Apply

To Apply: 

Please send cover letter and resume to General Manager Autumn Valdez at genmgr@theatreexile.org and include “Production and Facilities Manager” in the subject line.