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Part Time Events Assistant

Pennsylvania Academy of the Fine Arts

The Pennsylvania Academy of the Fine Arts (PAFA) has a position opening for a Part Time Events Assistant. Reporting to the Vice President of Events Management and Visitor Experience, this position will staff and implement directives related to the physical, logistical, and technological set up and support of both internal and external PAFA events.

The Part-time Events Assistant will ensure staffing for events as needed, coordinate and oversee the physical, logistical and technological set up/breakdown of internal and external events. He/she will manage the efforts of security, operations and other PAFA departments, as required in order to guarantee all internal and external events are set up properly and without harm to PAFA's collection. She/he will actively manage all staff during events, from set-up through clean-up, including caterers, related security functions, housekeeping, and outside vendors, including directing a pre-event conference to disseminate both standard operating procedures and specific rules for the event. She/he will monitor the Events Calendar. An important function will be to ensure receipt of set-up requirements, determine primary responsibilities, coordinate with the timeline instructions for both set-up and take down. A primary responsibility of the Events Assistant will be to monitor caterers and vendors to ensure proper distance from artwork/sculpture, etc., during set up and take down. This position will manage the House, maintain and set-up A/V equipment, keeping current on operating systems, including A/V, conference call capabilities, projection equipment, etc. She/he will research and make recommendations to the Director of Information Technology for A/V and related equipment as needed. She/he will perform basic building operations-related tasks, such as resetting breakers and adjusting lighting with the approval and direction from the Director of Facilities Management or designee.

Candidates must possess a High School diploma and have at least 1-2 years prior experience in similar position, preferred. Excellent communication and organizational skills a requirement. Detail orientation a must. Ability to lift objects up to 50 pounds. Basic computer skills to respond to email, view calendar, etc. Basic A/V set-up and operation skills required. Prefer some exposure to basic building operation functions and ability to learn under the direction of the Director of Facilities Management. This position requires the Part Time Events Assistant to be present for various events. A flexible schedule is a must, with frequent evening and weekend hours.

Education Level: 
High School diploma or equivalency.