Executive Assistant

Annenberg Center for the Performing Arts

Reporting to the Executive and Artistic Director, the Executive Assistant oversees all administrative work in the Director’s office, while also managing and tracking artist offers, deal memos and contracts.  Working closely with the EAD and the Assistant Director for Education and Engagement, the Executive Assistant handles all contracting for guest artists, the Executive and Artistic Director’s travel coordination, expense reporting, calendaring, meeting coordination and executive support.  The Executive Assistant shares information broadly across the Center, providing a crucial link in the implementation of executive management of the Center.     
The Executive Assistant manages operations of the EAD’s Office, serving as a pivotal liaison to artists and artists’ managements in the preparation and administration of artists’ contracts, technical riders, logistics, and fee processing; attending and taking minutes for staff, board, and other meetings; providing key office functions, including correspondence, filing, telephone and in-person reception; and training/supervising student workers and interns.

ollege degree required, plus 2 - 3 years of responsible administrative support experience or an equivalent combination of education and experience; ability to work independently; proficiency in the use of various Microsoft Office products, spreadsheet, and data base programs, and internet research; and a willingness to learn new software applications. Experience in working with contracts and budgets. Excellent communication skills, both oral and written. Outstanding problem-
solving skills, with a documented history of implementing new techniques and systems to improve accuracy and work-flow. Excellent attention to detail and organizational and prioritization skills; ability to manage multiple priorities and meet tight deadlines. Excellent customer service skills. Ability to staff events as needed, including occasional evenings and weekends.  
This position is part time at 29 hours per week. There are no benefits provided.

Education Level: 
Bachelor's Degree Required
To Apply

Please forward your resume and cover letter to Stuart Jasper at jaspers@ac.upenn.edu