Events Administrator

The Chamber of Commerce for Greater Philadelphia

The Chamber of Commerce for Greater Philadelphia brings area businesses and civic leaders together to promote growth and create opportunity in our region. We support our members with practical, inspiring programs, resources, and events. All that we do serves one clear, bold goal: to make Greater Philadelphia a great place for good business.

We are currently seeking an Events Administrator to provide support for the Chamber’s Programs & Events Department which produces over 170 programs and events annually for various segments of the Greater Philadelphia business community.

In addition to ensuring efficient operations within the department and administrative support for the team, the Events Administrator will coordinate communications within the department, throughout the organization and amongst key stakeholders. This position will oversee data and analytics summaries, manage logistics and partnerships, assist with list maintenance and personal emails distribution, support the registrar and assist with onsite registration, run the Paradigm Scholarship for Working Women and supervise the department’s intern.

Essential Duties & Responsibilities

Clerical

  • Maintain calendars, monitor production schedules and prioritize needs with office services
  • Send email reminders, collect attendee names and respond to website inquiries and speaker requests
  • Assist with invoicing, collections and onsite registration 
  • Schedule conference calls, manage subscriptions and publications and monitor website updates
  • Proof copy

Operations & Data Oversight

  • Create, distribute and summarize surveys and consolidate data
  • Source lists and help avoid marketing overlaps
  • Issue requests for proposals, track agreements, review contracts and ensure use of vendors
  • Maintain speaker inventory while keeping track of speaker diversity statistics
  • Submit grants, solicit applications, review qualifications, prepare voting binders, manage voting process and work with intern to solicit raffle prizes for Paradigm Scholarship for Working Women

Intern Supervision

  • Participate in interview and selection process
  • Manage hours and workload within three business units supported by intern
  • Oversee supplies, inventory, pre-event preparations and post-event breakdown      

Job Specifications & Requirements

The ideal candidate will be an energetic self-starter. Excellent oral and written communication skills are required along with a strong knowledge of and extensive use of Microsoft Office Suite including Word, Excel and Outlook. We seek candidates with the ability to prioritize, multi-task and meet programmatic needs. A minimum of 1-3 years of professional experience in an office setting is ideal. Ability and willingness to work a flexible schedule and non-traditional working hours when required supporting programs and events.

Working at the Chamber

The Chamber provides all the benefits of working for a mid-size business combined with the values and mission focus of a nonprofit. As part of a leading organization in the region’s business community, team members have access to a wide array of resources, connections and opportunities throughout their career with the Chamber. With 85+ employees, the Chamber is right-sized for new team members to have the support of their talented colleagues, opportunities to lead and room for personal and professional growth. The Chamber offers its employees a dynamic, fast-paced environment with competitive salaries and an excellent benefits package.

Work Conditions/Physical Demands

On a standard workday, the majority of time is spent sitting at a desk, using the computer, engaging with members over the phone and interacting with colleagues in internal meetings. On a regular basis, this role will be required to attend programs and events or related outside meetings that may take place outside of regular business hours and outside of Center City Philadelphia.

 

The Chamber of Commerce for Greater Philadelphia is an Equal Employment Opportunity Employer that is committed to building a culturally diverse staff. We strongly encourage applications from candidates of all backgrounds.

To Apply

Qualified candidates should submit a cover letter and resume to: http://chmbr.biz/uzqnrdwmqk