Development Coordinator, Institutional Support

Pay Type: 
Hourly Rate
Job Status: 
Minimum Salary/Hourly Rate: 
Maximum Salary/Hourly Rate: 

Philadelphia Museum of Art

We Are Committed to an Inclusive Workplace

At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. 

How You Will Contribute

The Development Coordinator, Institutional Support supports the leadership and staff of program in all aspects of the program’s administration.

Specifically, you will:

  • Provide support to the Director of Foundation and Government Support and Director of Corporate Relations related to the day-to-day operations of the team.
  • Maintain files for both program areas.
  • Track budgets, expenses, and revenue for the Foundation/Government and Corporate Relations teams.
  • Draft and distribute correspondence, including but not limited to pledge forms, acknowledgements, and receipts to program constituents.
  • Maintain and utilize donor/prospect information in the Raiser’s Edge database.
  • Assist in the planning, coordination and execution of program meetings and events.
  • Coordinate with other departments across the museum, to facilitate proposals, administration, and reports.
  • Organize stewardship activities for institutional funders and prospects, including correspondence, mailings, and tours.
  • Conduct research on prospects and update corresponding records as needed.
  • Draft selected proposals and reports for foundation, government and restricted corporate support.
  • Complete other special projects for the Director of Foundation and Government Support, Director of Corporate Relations or other Institutional Support staff, as needed.
  • General office duties shared with all Development Assistants and Coordinators, including answering general phone line and collecting mail, assisting with large projects and mailings, etc.


Your background and experience include:

  • Exceptional written and oral communication skills.
  • Strong organizational skills, attention to detail, and the ability to be flexible and creative.
  • Computer proficiency including Microsoft Word and Excel required.
  • Knowledge of Raiser’s Edge desirable.

Position and Compensation Details

  • The hourly rate for this position is $20.33.
  • This position is full-time, non-exempt, and 35 hours per week.
  • This position is part of the AFSCME Local 397 bargaining unit.
  • This position reports to the Director of Corporate Relations and the Director of Foundation and Government Support
  • Physical requirements:
    • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
  • COVID-19 vaccination required.
  • Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.


Institutional Requirements

  • Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum, and protects and enhances its reputation and standing within the community of museums.
  • Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
  • Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
  • Maintains confidentiality.
  • Adheres to all museum protocols, procedures, rules, and policies.


Application Timeline

Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.

What We Offer

Our employees are at the center of the museum. As an employee, you will have access to numerous museum perks including, but not limited to:

  • Free general admission to the museum for you and your immediate family
  • Discounted guest tickets for admission
  • Discounts on gift memberships
  • Special staff tours and presentations from our curatorial and conservation teams
  • Discounts at the museum restaurant, museum cafés, and museum retail and online stores


We offer a comprehensive benefits package for employees* including:

  • Medical, dental, and vision benefits
  • Fully paid short-term disability insurance, long-term disability insurance, and life insurance
  • Health savings or flexible spending account program
  • Retirement savings program with museum match
  • Paid vacation, personal days, sick days, and holidays

*Eligibility for certain benefits is based on a variety of factors including the employee’s regular schedule and tenure