Circulation Supervisor

Moore College of Art & Design

Status:                  Non-Exempt

Position:              Circulation Supervisor

Reports to:          Library Director

Regular Semester Hours: Monday: 12 PM – 10 PM, Tuesday-Thursday: 2 PM – 10 PM and Friday: 11 AM – 5 PM

Purpose:              To oversee all operations at the circulation desk, supervise and train student workers, and provide customer service to students and faculty.


  • Bachelor’s degree in an art related major.
  • Exceptional communication and customer service skills.
  • Proficiency in Mac and PC operating systems, and Microsoft Office.
  • Two years of library work experience.
  • One year of supervisory experience.


1.  Circulation Desk

  • Supervise all transactions (e.g., circulation of materials, collecting fines, etc.).
  • Search for missing and claims returned books.
  • Check for books that need mending.
  • Monitor patron use of Macs. Troubleshoots Macs, printer, and copiers, submitting helpdesk tickets as needed.
  • Distribute mail to staff members.

2.  Circulating Book Collection Maintenance

  • Ensure that books are in call number order prior to being shelved.
  • Supervise the shelving of books, shifting and shelf reading.
  • Oversee student workers in ensuring all books are straight and edged, and that any improperly shelved items are scanned for count use.
  • Check all books for accuracy after they are processed.

3.  Student Workers

  • Hire and train students in all areas of circulation desk duties and shelving.
  • Assign and oversee student worker’s assignments.
  • Maintain the weekly schedule, verify that students report for their assigned hours, and track work study allocations.
  • Sign student time sheets and deliver to the Business Office.

4.  Periodicals

  • Check-in and processes all periodicals daily.  Shelve current periodicals, and process and file past issues.
  • Send monthly claims to EBSCO for periodicals that have not been received.
  • Alert Director to issues with periodical subscription and claiming.
  • Maintain and updates Periodical Holdings list each semester.
  • Maintain bound periodical/journals storage space.

5.  Reserves

  • Send out reserves reminder and form email to all faculty each semester.
  • Place items in the Reserves Module in Millennium Circulation.
  • Process and/or oversee student workers in processing reserve materials.
  • Alert Director to personal copies that need to be purchased for the library.
  • Remove reserve materials at the end of each semester and email faculty statistics of their reserve materials usage.

6.  Orders & Bills

  • With input from staff, creates list of needed office supplies from Office Depot and DEMCO. With approval from Director, orders supplies.
  • Check orders for accuracy upon arrival.
  • Forward bills to Director with appropriate budget code, create purchase orders as necessary, record bills on acquisitions spreadsheet, and file bills.

7.  Statistics

  • Compiles database, circulation, and gate count statistics.
  • Assists in compilation of additional statistics as requested.
  •  Sends Director annual statistics for review at the end of the fiscal year.

8.  Outreach

  • Post to social media accounts on a weekly basis, and contribute library related posts to the blog each semester.
  • Create monthly displays of library materials and maintain New Books shelf.
  • Assist with and/or oversee events in the library.

9.  Other duties as assigned.

The College adheres to the principle of equal educational and employment opportunity without discrimination on the basis of race, color, religion, age, national or ethnic origin, sexual orientation, gender identity or expression, handicap or disability, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law in the administration of its educational policies, scholarship and loan programs, and other College-administered programs and employment practices.  Retaliation is also prohibited.  To read our full compliance statement please visit:

To Apply


To apply:  send cover letter with salary requirements and resume to: Moore College of Art and Design; Attn: Director of Human Resources; 20th Street and The Parkway; Philadelphia, PA  19103 or email:; fax: 215-568-1773.