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Assistant to the Director of the Library & Museum

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American Philosophical Society

Assistant to the Director of the Library & Museum
American Philosophical Society

“Promoting Useful Knowledge since 1743”

The Assistant to the Director of the Library & Museum plays a key role at the American Philosophical Society’s Library & Museum. The position provides general support and advice to the Librarian/Director, assists in a variety of Library & Museum operations, and manages special projects on an ad hoc basis. The ideal candidate will have an interest in history, ideally with experience in libraries or archives, and have administrative experience, or the proven potential to develop these skills. While the ideal candidate should have experience in an administrative support role, applicants with an M.A. or Ph.D. who have shown an aptitude for administration and are considering a career in libraries or public history are welcome to apply.


Primary responsibilities include providing support for the APS Librarian/Director of the Library & Museum. This includes:

  • Planning and coordinating meetings and events, especially related to the Committee on Library & Museum and Subcommittees, the Steering Committee for the David Center for the American Revolution, and the Board of Trustees for the David Library of the American Revolution. This includes preparation of agendas/materials/meals/events/activities associated with those meetings;
  • Facilitating new hires, documentation, onboarding;
  • Performing an array of administrative tasks from managing calendars, generating correspondence, maintaining hard copy and electronic files, processing payments, and managing the budget in consultation with the Librarian/Director;
  • Serving as chief contact for visitors and guests to the Library, especially as relating to collections tours and private events.

This position also works with other APS Divisions. As such, secondary responsibilities include:

  • Working with APS staff to schedule and implement programming events;
  • Attending meetings as an APS representative;
  • Research related to APS collections and history, tours to special guests;
  • Coordination between APS Departments;
  • Special Project Management: These include supporting the Adopt-A-Book program, special projects related to the work of the Librarian, and service on community organizations as an APS representative;
  • Other duties in support of the Library & Museum and its staff on an ad hoc basis.

Position Salary: Full, time, annual salary $55,000

This is a full-time, onsite position with benefits. The APS offers a comprehensive benefits package, including health insurance, dental, life insurance, long-term disability, 403b with employer match, and generous paid days off.


The American Philosophical Society (APS), the oldest learned society in the United States, was founded in 1743 by Benjamin Franklin for the purposes of “promoting useful knowledge.” In the 21st century, it serves to advance knowledge and promote scholarship in the humanities and social, mathematical, life, and physical sciences. Members of the Society are elected from among the most eminent scholars and civic and cultural leaders in North America and abroad. More than 100 living APS Members are Nobel laureates.

The APS Library & Museum’s collections make it among the premier institutions for documenting and exhibiting the history of the American Revolution and founding, the history of science from Newton to NASA, Native American languages and culture, and the development of American anthropology. The Library houses over 14 million manuscripts, 275,000 volumes and bound periodicals, 250,000 images, fine art, and other objects. Museum exhibitions interpret these extensive collections for the regional, national, and international visitors who come to Philadelphia’s historic district. In so doing, the exhibitions aim to nurture the spirit of inquiry, promote critical thinking, and engender enthusiasm for object-based learning by using primary source documents and authentic objects. The Library & Museum also hosts a robust fellowship program, offering over 25 short-term and 10 long-term fellowships each year to scholars using its collections.


  • Education: B.A. degree required, M.A. or higher preferred.
  • Work Experience: An interest in history with an administrative background as an executive assistant or similar position preferred or experience in libraries or archives with a desire to develop administrative skills.
Education Level: 
Bachelor's required; Master's or higher preferred
To Apply

Please submit a resume or CV and cover letter detailing your interest in and qualifications for the position to Interfolio:

Those interested in learning more about this opportunity can contact Brenna Holland, Assistant Director of Library & Museum Operations, at

Successful applicants will be required to provide proof of eligibility to work in the U.S. and undergo a background check as part of the hiring process.