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Administrative Assistant & Bookkeeper (part-time)


ArtWell, an award-winning youth arts organization, is seeking a part-time Administrative Assistant and Bookkeeper to join their inspiring, high-performing team.

Over the past 20 years, ArtWell has worked with over 400 schools and community organizations to educate, inspire, and engage over 39,000 K-12 students across the Greater Philadelphia region. Headquartered in the South Kensington/ Fishtown section of the city, ArtWell envisions a future where Philadelphia schools and neighborhoods are safe sanctuaries that nurture creativity and innovation and arts and creativity are seen as essential means for learning, leading, and liberation. In this future, the youth of our city are equipped to thrive, dream, and lead, and are seen and heard as engaged citizens and creators of change.

ArtWell is seeking a candidate who possesses strong financial management and organizational skills to fill a part-time position as an Administrative Assistant and Bookkeeper to work in conjunction with our Controller/ Financial Manager. This position will report to the Development Director and also work collaboratively with Executive Director and full staff and as needed with the Board Finance Committee.  

Financial Administrative Support (approximately 40% of time)

  • Review processes for maintaining strong internal controls (including opening and processing mail, deposits, etc) with ArtWell leadership
  • Maintain expense and deposit protocol and records including check-writing and preparing deposits
  • In conjunction with Program staff, process all Teaching Artists invoices  
  • Maintain and update Quickbooks/coding of revenue and expenses
  • Assist in completing forms for insurance, unemployment and workers compensation, etc.
  • File and keep records in accordance with Records Retention Policy
  • Assist Finance Committee by generating reports and assisting with meeting scheduling

Development Support (approximately 40% of time)

  • Record contributions in Salesforce database and generate acknowledgement letters
  • Generate reports for the executive and development offices
  • Provide mailing support for fundraising appeals and events 
  • As time permits, investigate integration of Quickbooks, Salesforce, and Mailchimp

Other duties as assigned (approximately 20% of time)

  • Event planning/assistance (Fundraisers, ArtWell Festival, Supply Drives)
  • Set up and hospitality for meetings as needed
  • Improve ArtWell’s use of technology (eg. phone system, projector for meeting docs, TV in conference room, board portal, tech needs and fluency updates as needed)

Qualifications: Minimum 2 years experience in non-profit administrative assistance or financial management; minimum B.A.; must be proficient in Quickbooks and Excel. Proficiency in Salesforce and G-Suite also preferred.

Education Level: 
Minimum B.A.
To Apply

Please submit your resume and cover letter (formatted as Word document or PDF) to and address to Jessica Scipione, Development Director.

Any questions should be communicated in writing. No calls, please.