Greater Philadelphia Cultural Alliance

Position Summary

The Facilities Coordinator plays a key role in supporting the daily operations of Fleisher Art Memorial by ensuring that all campus spaces are safe, clean, and prepared for programs, classes, and events. This position is responsible for executing facility setups, routine maintenance, and building operations across a high-use, multi-purpose arts campus. Reporting to the Manager of Facilities and working in close collaboration with Facilities, Education, and Operations staff, the Facilities Coordinator helps ensure that Fleisher’s spaces are functional, welcoming, and responsive to the needs of a diverse community of students, faculty, staff, and visitors. This role supports a wide range of institutional activities, including arts education programs, exhibitions, and community events. It requires a high level of coordination, adaptability, and attention to detail in a dynamic, program-driven environment.

Essential Duties & Responsibilities

Facilities Operations & Maintenance

Execute the daily setup and breakdown of classrooms, studios, and event spaces based on program schedules, floor plans, and operational needs.
Maintain cleanliness and organization across all campus spaces, including restrooms, common areas, studios, and outdoor areas.
Perform routine custodial duties such as trash removal, cleaning, and general upkeep.
Support minor repairs and maintenance projects, including furniture assembly, painting, and basic building upkeep.
Assist with seasonal deep cleaning, space transitions, and reorganization between program terms.
Maintain classroom furniture, equipment, and storage systems to ensure functionality and safety.

Campus Upkeep & Building Support

Assist with exterior maintenance, including snow removal, debris clearing, and basic grounds keeping.
Support preventative maintenance efforts and identify facility needs for follow-up.
Help maintain overall campus organization, storage, and operational readiness.

Safety, Security & Building Operations

Support building safety protocols, including emergency preparedness and fire safety compliance.
Perform end-of-day building closure procedures to ensure safety, security, and proper equipment shutdown.

Event & Program Support

Support the setup and breakdown of institutional events, exhibitions, and community programs.
Assist with gallery installations and facilities-related event needs.
Review and complete internal work orders in a timely and organized manner.
Collaborate with staff across departments to ensure spaces meet program and event requirements.

Required Qualifications:

Minimum of 1 to 3 years of experience in facilities, maintenance, or building operations.
Ability to manage multiple priorities in a fast-paced, program-driven environment.
Basic proficiency with Microsoft Office, including Outlook, Excel, and Teams
Effective interpersonal and communication skills.
Comfortable working independently and across teams.

Preferred Qualifications:

Experience working in a nonprofit, arts, or educational environment.
Familiarity with basic audiovisual equipment and classroom setup.
Experience supporting events or multi-use facility operations.

Working Conditions and Physical Requirements:

Schedule: Full-time, onsite. Standard schedule is Tuesday through Saturday, 11:00 a.m. to 7:00 p.m. Evening or weekend hours may be required to support events or program needs.

Physical Requirements: Ability to lift up to 80 pounds and perform physical tasks, including standing, walking, bending, and lifting for extended periods.

Compensation & Benefits: Hourly Rate: $21.00 to $23.00 per hour, commensurate with experience

Benefits: Medical, dental, and vision insurance; paid holidays; paid time off; retirement plan options; professional development opportunities; access to Fleisher programs