Project Producer

Project Producer

The Bearded Ladies Cabaret is looking for a Project Producer to join the team for our ongoing project Shavings. The Producer is the main person responsible for making sure a project happens in conversation with the artistic vision and the resources and timeline available. They are the liaison among partners, artists, staff, and production. They oversee all project documentation—including schedules, budgets, contact sheets, and contracts—while managing project logistics like action items, travel, permitting, and venue scheduling. This role is best suited for a highly collaborative person who is a direct communicator, comfortable with holding people accountable to their responsibilities and keeping a project moving on schedule and within budget. The Producer is also a dedicated partner to the Marketing and Production Departments, ensuring all public-facing information is accurate. This role reports primarily to the Artistic Director/Project Director. This role is currently a 25 hour a week role that scales up to full time during major productions.

We actively welcome and encourage folx to apply from equity-seeking groups, including those who identify as indigenous, black, people of color, trans, nonbinary, queer, people with disabilities, and intersections of those identities.

Apply if you would describe yourself with some or all of the following statements:

1. You are enthusiastic about ensuring audiences, artists, and technicians have a great experience and may be someone who prides themself on anticipating people's needs
2. You have at least 2 years experience in exhibition management, museum, gallery, or installation projects or large-scale performance projects with big design elements
3. You have experience managing complex shifting budgets
4. You have experience with a pop-up or temporary occupancy project in a non-traditional space (examples include a pop-up bar, a Fringe performance, or DIY venue)
5. You are not afraid of confrontation or direct communication
6. You thrive in a highly collaborative, team-oriented work culture and can communicate effectively with colleagues, in both in-person and remote environments.
7. You have great time management skills and can handle moving multiple projects forward at once
8. You are detail-oriented and love juggling schedules
9. You are great at wrangling artists
10. You love the word “Queer”
11. You adore the performing arts
12. You are committed to working equitably and with an anti-racist lens

Compensation: This is a part-time hourly 1099 contractor position. Hours average 25/wk, but can scale up to full time (40/wk) at moments of high production. The role is $25/hr. At the moment, we are planning full time work June-Sept with a return to part time in October, but can negotiate around candidate's availability and experience. 

Bearded Mission: The Bearded Ladies Cabaret is a queer arts organization that sits on your lap and sings you a story. Whether it’s an opera, a home-made cabaret, a musical walking tour, or a show on a truck, we employ song, spectacle, storytelling, and heart to welcome audiences into moments of joy, healing, and subversion. Through sharing our original pieces and creating bespoke platforms for performance at home in Philadelphia, nationally, and abroad, we nurture artistic connection for a community of misfits, rabble-rousers, chanteuses and the people who love and need them.

Bearded Values: One central value to all our artistic and administrative practice is heart. By practicing with “heart” we mean practicing with humanity, care, vulnerability, and clear communication. As we live in both the process of artmaking and the systems that support that work, we aim to work with equity, prioritizing people (artists, technicians, and administrators) over products. We see our work as rooted in queer liberation, which does not exist without the liberation of all oppressed groups. Prioritizing liberation and heart in art making means creating a healthy space with systems of support for artists, administrators, and technicians. For a more detailed look at our values and mission: see HERE.

About Shavings: The Bearded Ladies Cabaret is presenting Shavings, an installation and performance series which invites audiences to experience the at-times-exhilarating, at-times-exhausting process of artistic creation, query the meaning of artistic legacy, and gather tools for grieving the ephemerality of art by journeying through a highly metaphorical “Hairport”. The installation “terminal” will be activated by live events featuring Bearded Ladies collaborators and prominent members of the Philadelphia arts scene, including performances, gallery talks, and more. Shavings can be experienced from September to December 2026 at a soon-to-be-determined location. Directed by Rose Jarboe and created by an ensemble.

Where you will work: As of March 2026, The Bearded Ladies are currently operating in a primarily remote work environment, with some in-person meetings, and onsite time for performances. This balance of in-office and remote time is evolving. The Producer must be based in or willing to relocate to the Philadelphia area. They will be expected to be on-site for Shavings in-person events including rehearsals and workshops. For Shavings, we will have a home-base location on 4th St between Spring Garden and Race in a non-traditional space that we are adapting into a gallery/performance space. 

 

Full Job Description: 

The Producer is the main person responsible for making sure a project happens in conversation with the artistic vision and the resources and timeline available. They are also responsible for being the liaison among partners, artists, staff, and production.

This is a menu of what a Producer is responsible for on Artistic projects. 

• Lead on making sure that all action steps (interdepartmentally) are being followed up on and completed; lead on communicating these steps and updates to the appropriate parties 
  • Could include developing an action document, or some other system of making sure that everything is accounted for 
• Ensuring that the following documents are created and maintained:
  • Contact Sheet
  • Budget 
  • Timeline (in collaboration with Production Manager)
  • Production contracts (in collaboration with Production Manager)
  • Contingency plans 
• Have Regular meetings to update on action items
  • Take the lead on procuring the following as applicable:
  • MOUs, LOAs, and contracts for artistic hires/contracts and relevant vendors (especially for space and partners)
  • Arranging travel and housing for guest artists and technicians
  • Oversee and Manage production stage manager in scheduling workshops, rehearsals, tech time and performances, including musicians and performers. Collaborate with production manager in scheduling designers and technicians. Ensuring all have accurate information about accessing space and have what they need to complete their work. 
• Manage the space: 
  • Schedule inter-departmental meetings to ensure all needs are met so artistic work can happen on schedule in the space
  • Secure licensing and permits as needed 
• Community and Partner care:
  • Work with Managing Director and Associate Artistic Director for any community values conversations, buy in, neighborhood and community outreach
  • Collaborate with Managing Director to design box office and Front of House needs
• Support Production Manager in receipt tracking and budget reconciliation, work with box office and FOH to track money coming in and ticket sales
• Arrange check ins while show is running and arrange post-mortem, ensuring Managing Director and Associate Artistic Director have what they need for reporting to funders
• Act as a primary communicator to the Marketing team including:
  • Provide the marketing team with the materials they need to make a marketing brief. This includes but is not limited to: the billing for the project (and getting the appropriate sign off from artists), dates, times, and location, and any language about partnerships or supporters, content warnings, COVID or other safety information etc. If applicable, also includes any logos or other graphics
  • Maintain regular check-ins with the marketing team to make sure everyone is on the same page and to communicate shifts as they happen
  • Liaise between the marketing department and any partner organizations. 
  • Triaging communication with the marketing team and other project departments as necessary
  • Making sure the marketing team is apprised of anything that might impact the public
  • Proofread major communications put out by the marketing team (press releases, website copy, the marketing brief, eblasts) with a particular eye on errors around time/date/location and basic information 
  • Ensure that the marketing team is fully up-to-date on any public ancillary events surrounding productions. 

The work of the Greater Philadelphia Cultural Alliance is made possible through the generous support of committed individuals and institutions.