Greater Philadelphia Cultural Alliance

Interim Administrative Manager

Title: Interim Administrative Manager August - December, 2025
Management Level: Non-supervisory
Pay Range: Non-exempt, $25 per hour (20 hours per week)
Benefits: Eligible for 5 days of sick time annually, bereavement leave.

Next City, a news organization with a nonprofit model, seeks a part-time Interim Administrative Manager to join a small but high-performing team. This non-exempt position is based in Philadelphia, where our office is. The role will be for five months from August through December 2025. This role will ensure Next City’s business and operations run smoothly and that Next City team members are supported. The position reports to the Executive Director. 

Next City maintains relationships with multiple staff, freelancers, vendors, and other contractors and is always adding more. This position is the face of the organization to our network. Over the last three years, Next City has streamlined its human resources and payroll operations into a professional employee organization (PEO) that the Administrative Manager oversees. 

Next City offers our team members and contributors speedy payment, and we contract with a bookkeeper to ensure high-quality record-keeping. This helps us complete an accurate annual audit.

Our employees do rewarding work while being part of a team committed to making cities more just and equitable. Our diverse staff and board serve an engaged reader base, including 55,000 who subscribe to Next City’s emails, 2 million who visit nextcity.org each year, and over 170,000 who follow us across social media.
 

Responsibilities 

  • Support accounts payable and receivable necessary to achieve an annual revenue goal, with relationships spanning advertising, grantmaking and more.
  • Work with the sales director to track and recap ad campaigns.
  • Coordinate and accept materials for marketing campaigns, including banners and sponsored content, and then schedule and monitor the creative's performance.
  • Support the sale and implementation of event sponsorships, including the Vanguard Conference and webinars.
  • Support the sale of Institutional Memberships.
  • Assist the Events Director with the Vanguard conference:
  • Pre-Event Support: Provide administrative support in the lead-up to the conference, including scheduling, document management, and coordination with speakers, vendors, and sponsors.
  • On-Site Assistance: Be on call and present during the event to manage logistics, troubleshoot issues, and ensure smooth programming execution.
  • Post-Event Follow-Up: Assist with administrative tasks following the conference, such as compiling feedback, processing reimbursements, and organizing event materials.
  • Update team members about policies and procedures related to human resources or the working office's maintenance, and lead and guide changes.
  • Participate in and prepare materials for regular meetings with the Executive Director, staff meetings, and check-ins with the Bookkeeper.
  • Complete additional tasks as needed by the team and/or Executive Director.
  • Administrative tasks include monitoring voicemail, emails to the general inbox, and checking the mail. 
  • Support board meetings by collecting materials and writing minutes 
  • Support the membership program. For example, by sending gifts to donors.
  • Support team member camaraderie with planning for group parties or celebrating birthdays. 

Skills Required

  • 1-3 years’ work experience in administering an office.
  • Excellent organizational skills.
  • Ability to work independently as part of a small team.
  • Fast learner. 
  • Experience communicating with colleagues, vendors, and funders (such as grantors and advertisers).
     

Skills Preferred

  • Experience in maintaining and updating a calendar of deliverables. 
  • Functional knowledge of Google Suite and payroll systems (such as ADP, Justworks, Gusto, etc.). 
  • Functional knowledge of banking as a small business, including functional knowledge of record keeping, such as coding expenses.
  • Interest in urbanism, racial equity, and U.S. cities.
  • A commitment to the mission and vision of Next City.
  • Previous experience working in a nonprofit organization.

 

To Apply

Email your resume and cover letter to eleanor@nextcity.org with the subject “Interim Administrative Manager.”
 

About Next City

Founded in 2003, Next City’s journalism centers marginalized voices while amplifying solutions to the problems that oppress people in cities. At a time when cities face rampant inequality and urgent challenges, Next City’s work is critical: by spreading real stories and workable ideas from one city to the next, we connect people, places and solutions that move our society toward justice and equity. Next City’s readers are the city-builders who share our vision for the transformation of cities. Our core audience consists of individuals working in city planning, finance, architecture, media, academia, transportation, the arts — or within any sector that must collaborate to make cities run more equitably. This dynamic group uses Next City as a trusted resource for professional education and exploration. The extended audience consists of the people who are part of the change process in cities: grassroots organizers, activists, advocates, elected officials, local business and nonprofit leaders, and voters. Next City publishes hundreds of stories on solutions to urban issues each year. We also compile our best reporting into ebooks, host webinars with practitioners who share lessons from their work, and convene live events such as our annual Vanguard Conference for rising urban leaders. Learn more at nextcity.org/about.