Office Manager - Chestnut Hill Conservancy

The Chestnut Hill Conservancy seeks an Office Manager to provide critical administrative support for staff, programming, and facilities.

Founded in 1967 as the Chestnut Hill Historical Society, the Chestnut Hill Conservancy is a community educational center, archive, land trust, and advocate for the preservation, conservation, and history of neighborhoods in the Wissahickon watershed in and around Philadelphia.  The Conservancy is dedicated to preserving the historical, architectural, and cultural resources and the open spaces that define the character of Chestnut Hill and surrounding communities in the Wissahickon watershed.

Reporting to the Executive Director, the Office Manager will join a strong, collegial, and supportive team of five full-time equivalent employees at the Conservancy. 

Responsibilities include:

Coordination of office meetings, including calendars, reminders, materials, refreshments, set up, and clean up; manage schedules for public spaces

Support of off-site events, including preparation, ticketing, registration, refreshments, set up, and clean up

Greet office visitors and callers, connecting them to appropriate personnel

Tech support in office and with public programs/events

Manage and order office or event supplies; track office and building budget and inventory

Handle mail and bank deposits

Support staff in the organization of corporate records, contracts, server files, and backups

Support development team and bookkeeper with fundraising-related documentation

Maintain order in public and shared office spaces; organize staff cleanups and assist with trash removal

Support ongoing maintenance of office equipment and office building, including coordination with repair people

As needed, other administrative assistance to Executive Director and department heads (Development, Communications and Programs, Easements, and Archives)

Desired skills, abilities, and interests:

Interest in supporting the Chestnut Hill Conservancy’s mission

Well-organized, professional, detail-oriented, and comfortable managing the operational and administrative needs of a small nonprofit office

Clear communicator and self-starter with the ability to work independently within a fast-paced environment with sometimes shifting priorities

Adaptable, flexible, strategic “team player” and problem solver

Curiosity to learn more about the Conservancy and the potential to grow within the organization

B.A. or B.S. and at least two years of relevant administrative experience, including solving routine technical and office management issues; nonprofit experience a plus

Proficient in Microsoft Office and Adobe Creative Suite

Valid driver’s license and use of a car

Ability to walk up stairs, ladders, and over varying terrain; ability to occasionally move boxed files, archival documents, and equipment weighing up to 40 pounds

Willingness to work occasional Conservancy evening and weekend events

Salary and benefits:

This is a full-time, in-person position with an annual salary in the range of $45,000 to $50,000 (commensurate with experience), including health insurance, 13 paid holidays, and two weeks of vacation time).  Flex time is available, if approved in advance, to accommodate occasional evening and weekend work related to meetings or events.

The work of the Greater Philadelphia Cultural Alliance is made possible through the generous support of committed individuals and institutions.