Facilities Coordinator

Job Title: Facilities Coordinator

Reports to: Manager of Facilities

Position Classification: Regular Full-time

Wage Classification: Hourly, Non-Exempt $40,040/yr, $22/hr based on a 35-hour work week

Start Date: January 6, 2025

POSITION SUMMARY

The Facilities Coordinator supports the Manager of Facilities in maintaining Fleisher’s campus, supporting educational and community programs, managing and building needs. Supporting Fleisher’s unique schedule of evening classes, workshops, and events, this position’s regular schedule is 3pm to 10:30pm in order to prepare the facilities for the next day’s operations.

The Facilities Coordinator plays a key role in supporting year-round arts instruction, community events, and inclusive programming at Fleisher by executing setup and maintenance tasks and projects to prepare and maintain a safe, clean, and organized campus for all guests, staff, faculty, and students. The Facilities Coordinator works closely with the Facility Manager and Director of Facilities to manage both interior and exterior building maintenance projects and to support the day-to-day operations of a complex campus with multiple programming initiatives. They work with the Education and Community Outreach staff to carry out work in fulfillment of departmental and organizational needs and goals. They are a key staff member in the pursuit of campus-wide security and maintenance protocols.

KEY RESPONSIBILITIES

FACILITY AND STUDIO USE AND MAINTENANCE :

Complete classroom setups on a daily basis and participate in facilities projects such as construction and deep cleaning/reorganizations between terms.

Make repairs to building exteriors and interiors when appropriate, including woodworking, masonry, plumbing and other facilities projects as assigned by the Manager of Facilities.

Complete the setup and breakdown of classrooms, meeting spaces and other areas for use in Fleisher’s programming and events.

Perform routine cleaning of indoor and outdoor facilities, including sweeping, mopping, cleaning windows, removing trash and recycling, maintaining restrooms and other custodial duties.

Support campus groundskeeping projects including leaf, snow, and trash removal.

Support classroom equipment upkeep and cleaning including easels, tables, chairs and shelving.

FACILITY SAFETY AND SECURITY :

Execute safety and security initiatives including facility safety (i.e. fire drills, fire exits, gas tank checks, building repairs) and personnel safety (i.e. door and key monitoring, alarm setting, parking lot ).

Conduct end of day building closures, prioritizing equipment safety, personnel safety as well as campus & building security.

INSTITUTIONAL EVENTS AND FACILITIES TEAM PROJECTS :

Assist and support with Exhibition Installation and Gallery Maintenance.

Coordinate Facilities team efforts to support and setup for strategically important institutional events, including fundraisers, community festivals and external rentals.

Review, create, and execute Work Orders submitted by staff and faculty.

REQUIRED/PREFERRED RELATED EXPERIENCE:

Proven experience in carpentry, wirework, masonry and/or plasterwork.

Ability to set-up, manage, operate, and repair basic event equipment.

Ability to work autonomously and flexibly in a complex environment of competing priorities for resources and time.

ADDITIONAL ELIGIBILITY REQUIREMENTS:

Must be able to lift 80 lbs. safely

Must be able to climb 12’ ladder safely

Well-developed time management skills

Good interpersonal and communication skills

Computer skills required: Word, Excel, Outlook

Attention to detail, impeccable organizational skills

Ability to work independently and as a team-member. Able to prioritize multiple projects in a busy environment accurately, efficiently, and with a high level of attention to detail, balancing and satisfying competing deadlines and personalities, maintaining professionalism under pressure and in sensitive and difficult situations.

Ability to exercise a high level of discretion and confidentiality (in interactions with both internal and external people) concerning all work-related information. Ability to know when to ask questions and when to take initiative.

Awareness and practice of safe working habits, especially when using machinery and potentially hazardous materials.

Ability to understand needs and retain awareness of schedule of school programs

Ability to identify scope of job and follow through to completion in a timely manner.

Ability to follow verbal and/or written directions accurately

Hiring Team and Process: The hiring committee for this position includes Tom Karu, Facilities Manager; Julianne Borst, Education Programs Coordinator; Gerard Silva, Director of Community Events and Exhibitions; Eric Preisendanz, Director of Facilities.

The first interview is by phone with Garrett Williams, HR Manager.

The following interview is in person, with Tom, Julianne, Gerard, and Eric.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT Fleisher’s core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain a diverse and inclusive environment. As an equal opportunity employer we are committed to employment practices that ensure employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, sexual orientation, gender identity or expression, genetic information or any other factor that is not related to the position. Fleisher strongly encourages individuals from marginalized and underrepresented groups to apply. Fleisher is an Equal Employment Opportunity Employer. BENEFITS, COMPANY HOLIDAYS, VACATION POLICIES Fleisher employees receive a competitive compensation package, including options to enroll in health, dental, and life insurance plans; a Philadelphia Museum of Art (PMA) employee badge that provides access to museums nationwide; and complimentary parking in Fleisher’s parking lot. Candidates should note that Fleisher is committed to salary transparency for all job postings.

TO APPLY

If this opportunity seems like a good match for your personality, skills, and career goals please submit your cover letter and resume. No phone calls, please. Applications will be accepted through December 13th, 2024 or until filled. References will be called for finalists only. All submissions will be held in the strictest confidence by the search committee. Expected start date in January 6th, 2024.

ABOUT FLEISHER Founded by industrialist Samuel S. Fleisher in 1898 as the nation’s first community-based art center, Fleisher Art Memorial is renowned for its long-standing mission of making art accessible regardless of economic means, background, or artistic experience. In establishing what was originally known as the Graphic Sketch Club, Fleisher sought to create a place where anyone, especially those that otherwise lacked access to creative enrichment, could be inspired by art. Located in Southeast Philadelphia, Fleisher remains a thriving community arts center, providing free and low-cost studio art classes along with opportunities for emerging and established artists to exhibit their work. Extensive arts education and community-based programming also reflects the organization’s commitment to strengthening communities by developing, sharing, and promoting creative resources.

Additional details about Fleisher Art Memorial can be found on its website: http://fleisher.org/about-us/

The work of the Greater Philadelphia Cultural Alliance is made possible through the generous support of committed individuals and institutions.