Greater Philadelphia Cultural Alliance

Administrative Assistant - Part-Time / Contractor

Founded in Philadelphia in 2005, The Crossing is a contemporary music choir conducted by Donald Nally that is committed to re-imagining the way human voices respond to today's world. Our goal is to explore and expand ways of writing for choir, singing in choir, and listening to music for choir. We do this by commissioning, performing, and recording new, substantial works for choir that question the way we think about the world, ourselves, and each other. Touring internationally, and regularly collaborating with prominent ensembles, museums, and venues, The Crossing works with creative teams to make and record substantial new works. Many of its nearly 190  commissions address social, environmental, and political issues. With a commitment to recording its commissions, The Crossing has issued 35 releases, receiving three GRAMMY Awards for Best Choral Performance (2018, 2019, 2023), and nine GRAMMY nominations. The Crossing is Musical America’s 2024 Ensemble of the Year.

 

The Crossing is seeking part-time hourly administrative help in their busy, hybrid office atmosphere.

Applicants should expect approximately 40 - 50 hours per month (about 5 hours per week plus on-site time occasionally for Philadelphia-area Crossing concerts and occasional in-person meetings). Opportunity for growth of responsibilities and hours!

  •  Weekly generation of thank you letters for donors and supporters.
  •  Weekly generation of Expense Reports for artists and staff as needed.
  •  Database updates in Donor Perfect, Airtable, Constant Contact, and other databases as needed.
  •  Filing and organizing in Google Drive.
  •  Other tasks and projects as needed
  •  Attend and oversee box office for home concerts in Philadelphia (12/20/24, 12/22/24, 2/7/25, 6/14/25)
  • Oversee and manage event registration in TicketLeap
  • Attend and take notes at occasional in-person meetings

 

Must have solid experience in Word, Excel, Google Drive, Adobe Acrobat

Preferred experience in ticketing platforms, donor databases, email blast services

Flexible schedule, hybrid, mostly work from home

Concerts and meetings occur either in Center City Philadelphia or Chestnut Hill.