Greater Philadelphia Cultural Alliance

Programming Coordinator

The Delaware River Waterfront Corporation (DRWC) is a 501(c)(3) organization created in January 2009, exclusively for the benefit of the City of Philadelphia and its citizens. The fundamental purpose of DRWC is to design, develop, program, and maintain public amenities such as permanent and seasonal parks, trails, and streetscape improvements to transform the Waterfront into a vibrant destination for recreational, cultural, and commercial activities for the residents and visitors of Philadelphia as is consistent with the goals of the Master Plan for the Central Delaware. Daily programming throughout the year is changing the way Philadelphians see and converse about the waterfront, and is helping to create spaces and communities that connect residents and visitors to the Waterfront.

DRWC is an inclusionary organization that values and promotes diversity in all aspects of its operations. DRWC is an equal opportunity employer and does not discriminate based on age, race, gender, religion, handicap, or sexual orientation.

Who We Are Looking For

We are searching for a Part-Time Programming Coordinator to provide support to DRWC’s Programming Department.   The Programming Coordinator will support the Creative Director by helping to implement programs across all of the established and upcoming Waterfront Parks. These range from art exhibitions to large scale festivals to markets.

Organizational Structure

  • The Programming Coordinator reports directly to the Creative Director and works closely with the Parks and Attractions Management team.
  • Additionally, the Programming Coordinator may work with the marketing and communications team to provide all necessary details for promotions.

Responsibilities:

  • Work with the Creative Director to create Event Request Forms and Weekly Highlight Sheets
  • Maintain event and programming calendars
  • Help disseminate production details to the DRWC teams and coordinate follow-ups with all teams to ensure communication of all responsibilities
  • Assist with coordination of program implementation with DRWC departments
    • Marketing, Parks and Attractions, Parking, Site Operations, Stage Crew
  • Provide introductions and additional event details to Communications and Marketing team, as needed
  • Assist in coordination with different departments for:
    • Equipment needs (backline, tents, tables, chairs)
    • Parking, signage, and technical needs
    • Security, cleaning, and additional on-site staff
  • Coordinate incoming programming inquiries and maintain corresponding email inbox.
  • Support communications between DRWC and its talent, producers, vendors and programmatic partners
    • Schedule meetings with programming partners
    • Help coordinate and attend site walks
    • Provide updates as directed to partners and vendors
    • Collect feedback from external partners
  • Coordinate on-site needs for contracted talent, hired producers, and vendors
  • Assist with planning and coordination of DRWC produced vendor markets.
  • Help create presentations and documentation of programs

Required Skills/Abilities:

  • Ability to work independently on assigned tasks as well as to accept direction on given assignments.
  • Ability to think creatively in a fast-paced environment
  • Able to collaborate productively as part of a team
  • Able to engage professionally with event attendees, sponsors, corporate partners and other DRWC stakeholders
  • Strong written and verbal communication skills
  • Excellent computer skills
  • Excellent time management and problem-solving skills
  • Extremely detail oriented and organized
  • Ability to work early mornings, nights, weekends, holidays

Qualifications:  At least 1 year of professionally relevant experience.  Bachelor’s degree preferred but not required.  High school diploma required.

Position Parameters: This is a part-time position requiring an estimated 20 hours per week.  The schedule is flexible but will primarily need to be worked during normal business hours and will be set during the interview process based on candidate and company needs.  The position is budgeted at $20/hour with some flexibility.  The ideal candidate would be able to start late Fall 2022.