Greater Philadelphia Cultural Alliance

Chief Financial Officer

  • Consistent with the Strategic Plan, prepare each year’s annual operating and capital budgets, work collaboratively with the President and Executive Team and with department heads to identify program needs and options that transcend annual funding; provide staff support to the Board Planning and Finance Committee in budget review and monitoring,
  • Monitor on-going program and financial developments relative to the approved budgets; develop monthly reports of actual vis-à-vis approved amounts, identify actual and potential variances from authorized plans, prepare monthly reports to the Executive Team and the Board Planning and Finance Committee and develop options as needed for the President and Board to respond to significant variances,
  • Assure compliance with accounting standards and with statutory and regulatory provisions, coordinate the work of independent and governmental auditors, including preparation of annual Financial Statements and supporting materials for the independent auditors, respond appropriately to auditors’ recommendations, and fulfill related functions with HSP management and staff and with the Board Audit Committee,
  • Appropriate “best practices” financial, administrative and operational policies and procedures (e.g. purchasing, time recording, accounts payable and receivable, travel, cash advances, bank reconciliations, inventory control, etc.) to assure effective, efficient and appropriate recording and use of the Society’s financial and other assets,
  • Review and approve the financial elements and participate in the negotiation of all contracts and other binding agreements with funding agencies and interface with legal counsel as appropriate,
  • Serve as primary liaison with outside accountants, banks and investment and law firms,
  • Serve as staff liaison and support for the Board Audit, Board Planning and Finance, and Board Investment committees,
  • Promote, solicit from HSP staff, and analyze new revenue opportunities, determining their soundness and facilitating their implementation,
  • Develop and implement personnel policies and procedures for compensation (rates of pay and related benefits), employment conditions and practices, time reporting and oversight, and related “best practices” in human resource management,
  • Serve as the direct contact for all personnel matters, including onboarding and termination, benefit participation and administration, and the annual review process,
  • Annually, with the President, determine rates of pay for Society personnel,
  • Develop and administer group health, life and disability insurances and retirement plans,
  • Assure compliance with statutory and regulatory requirements applicable to HSP as an employer, utilizing legal counsel as required,
  • Develop and implement policies and procedures for the Society’s IT infrastructure (including security and the two third-party contractual vendors),
  • Develop and implement policies and procedures for the Society’s security, building integrity and physical plant, including the third-party contractual vendor (to assure compliance with all federal, state and local licensing and regulations),
  • Manage the Facilities department to facilitate cleaning, opening/closing, snow removal, repairs, deferred maintenance and capital improvements,
  • Represent the Society externally and
  • Perform other duties as assigned.

He/she must have an understanding of FASB accounting standards, knowledge of IRS regulations and excellent computer skills.  CFO must have strong written and verbal communication skills.  CPA and non-profit background preferred.

The CFO is primarily responsible for coordinating the Business Office, Information Technology (IT), Human Resources and Facilities activities with HSP’s mission, vision, values, strategic plan and goals and objectives.  The CFO is responsible for direct supervision of the Staff Accountant and IT Director—as well as three contract firms (ITData and I-Site for IT and FirstService Residential for facilities).  He/she is responsible for development and management of policies, procedures and operations relating to cash, payroll, accounts payable, accounts receivable, human resources and facilities.  

Reporting to the President, the CFO is responsible for maintaining all financial records and operations of the Society, and for developing and, upon approval, implementing appropriate policies and procedures consistent with standard accounting practices and the By-Laws and policies of the Society.  Along with other senior management, the CFO is responsible for the preparation of a periodic long-range program and financial plan and for monitoring and timely reporting on the status of its implementation.