Event Services Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Summary:              

Reporting to the Business Development Manager, the Event Services Coordinator will assist with managing all aspects of planning over 100 Rental & Special Events each year with Penn Live Arts at the University of Pennsylvania. The Event Services Coordinator is a forward-facing role within our University and Philadelphia communities and will ensure the successful execution of all University, Student and External rental events and overall client satisfaction at the Annenberg Center. The Event Services Coordinator will provide administrative assistance for Penn Live Arts Events & Guest Services department as well as assist in the operational planning and staffing for events inclusive of administering estimates, contracts, and logistics for all assigned events.

Prior event and sales skills in a public assembly venue or cultural environment are desired but not required. Very strong interpersonal skills and written communication skills are essential. The ability to provide outstanding customer service is critical to the position.

This position requires extensive evening and weekend hours, plus an active, supervisory presence at all major Annenberg Center events.

The work of the Greater Philadelphia Cultural Alliance is made possible through the generous support of committed individuals and institutions.