Event Assistant - On Call Manager on Duty

The On-call Event Assistant provides on-site event coordination and management from set-up to break down.

Established as an educational institution, the Barnes Foundation carries out its mission by promoting appreciation of the arts and horticultural science, through the preservation, presentation, and interpretation of the collections of Albert C. and Laura L. Barnes.

Celebrated for its exceptional breadth, depth, and quality, the Barnes Foundation’s art collection includes works by some of the greatest European and American masters of impressionism, post-impressionist, and early modern art, as well as African sculpture, Pennsylvania German decorative arts, Native American textiles, metalwork, and more.

The Foundation engages diverse audiences through its exceptional collections and related high-quality programs that reflect a broad range of periods and cultures and build on the founders’ innovative educational vision of transforming lives through the arts and horticulture. 

Responsibilities:

Job Specific Competencies:

• Assists the Event department with external clients, public programs and internal events coordinating logistics, set-up arrangements, and special requirements (i.e., catering, audio visual, general operations, décor and entertainment).
• Serves as a liaison for external vendors and internal staff including catering staff, docents, GPS, volunteers, gift shop, entertainment, etc.
• Maintains safety and security of guests and the facility.
• Uses and encourages high levels of customer service.
• Reports on events’ success via an event report that is distributed.
• Must be willing and able to work evenings, weekends and holidays.
• The ideal candidate will have a demonstrated record of event coordination and/or customer service. They are resourceful, have excellent communication skills, organized, a good problem solver and are comfortable advocating for the facility above all else.

Skills and Knowledge:

• High school diploma or bachelor’s degree preferred.
• Must be client / customer service oriented, preferably with experience in a hospitality or special events venue.
• Excellent verbal, written and interpersonal skills.
• Sharp attention to detail with strong organizational skills.
• Ability to organize details with minimal supervision.
• Ability to work collaboratively with various departments.
• Ability to prioritize multiple tasks in a fast-paced, changing environment.
• Ability to manage the workload for multiple clients simultaneously.

Competitive Benefits Include: Parking and transit flexible spending accounts; 403(b) with matching contributions; Employee Assistance Program; as well as paid sick time.

Please include a cover letter and an updated resume with your application, along with salary expectations.

The Barnes Foundation is an Equal Opportunity Employer and we’re committed to diversity and equal opportunity in our recruitment and hiring. Qualified candidates of all backgrounds are welcome and encouraged to apply for this position. Employees have rights under other laws including, but not limited to, the Family and Medical Leave Act and the Employee Polygraph Protection Act. We participate in E-Verify.

The work of the Greater Philadelphia Cultural Alliance is made possible through the generous support of committed individuals and institutions.