Kaleidoscope Administrative Assistant
Specific responsibilities for this full-time position include:
- Assists with providing all documentation necessary for program licensing under PA Department of Health and Human Services and PA Department of Education regulations.
- Knowledge of and compliance with all Settlement Music School Code of Personnel Practices and Head Start Performance Standards requirements including safety and emergency procedures.
- Maintain teacher sign-in sheets, including hours for part-time teachers and staff, and submit bi-weekly payroll to Finance and Administration Department.
- Organize and maintain documents and files orderly, including the fire drill log and fire drill and safety procedures.
- Prepares the program for opening daily and assist the Early Childhood Program Director with program and facilities problem solving.
- Responsible for billing and maintenance of the schedule for the Kaleidoscope Program.
- Coordinate teacher communications to both internal and external stakeholders.
- Responsible for parent communications.
- Emergency classroom coverage, if needed.
Qualifications:
- Detail-oriented with excellent organizational skills.
- Previous experience in a professional office environment.
- Excellent reading, writing, computer, and communications skills.
- Proficiency with Microsoft Office 365 products a plus.
- Ability to work collaboratively and manage time efficiently.
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