Greater Philadelphia Cultural Alliance

JOB SUMMARY

The Education & Outreach Manager works with support from the PFS Marketing Department, Programming Associate, and Venue Operations staff, to plan, manage, and facilitate the content, curriculum, and operations for all year-round educational programming and initiatives. The Education & Outreach Manager acts as a visible spokesperson for PFS by establishing and maintaining meaningful relationships with public, private, and charter school administrators and faculty as well as community focused groups and organizations including cultural and educational non-profits, social service agencies, and others.

Reports to: PFS Executive Director

ESSENTIAL DUTIES

Plan and execute the Festival Field Trip Program, a weekday field trip program during the annual Philadelphia Film Festival, coordinating all relevant PFS departments and staff members

Oversee reservation processes including the management of all organizational documents and databases and facilitate all communication with potential and participating schools; Create and update a working schedule to accommodate interested school groups
Collaborate with the Artistic Director and other Festival Programming staff to select appropriate participating film titles; assist with filmmaker and speaker invitations and other guest services responsibilities as needed
Manage the creation and dissemination of arts-integration curriculum including study guides and critical thinking discussion questions
Work with PFS Graphic Designer to oversee materials creation including Save the Dates, Program Applications, Curriculum Materials, and Reports
In collaboration with Venue staff, act as on-site host during the program run-of-show; introduce films and facilitate all post-screening Q&As and discussions
Establish metrics to analyze program effectiveness; Compile all participant information for reporting including all applicable metrics and participant testimonials

Plan, execute, and expand the Albert M. Greenfield Student Screening program, a weekday field trip program held year-round at the PFS Roxy Theater, coordinating all relevant PFS departments and staff members

Establish an in-school, pre-visit component to the field trip program, in alignment with the School District of Philadelphia policies and procedures, to further expand the program’s impact and reach
Manage the creation and dissemination of comprehensive arts-integration education guides in collaboration with certified education professionals/curriculum authors to ensure all materials meet specific CORE and STEM/STEAM goals and standards
Work with PFS Graphic Designer to oversee materials creation including Save the Dates, Program Applications, Curriculum Materials, and Reports
In collaboration with Venue staff, act as on-site host during the program run-of-show; introduce films and facilitate all post-screening Q&As and discussions

Organize, execute, and expand the Movies on the Block program in collaboration with the Programming Associate; act as the main PFS representative to facilitate the operations of the program including communication with all parties

Maintain ongoing relationships with Lead Partners and provide assistance with activity coordination, scheduling, grassroots marketing/promotion, and other areas
Assist in coordinating Movies on the Block press releases and promotional materials
Coordinate all aspects of day-of event setup and breakdown (film screening) including equipment, tech staff, rental chairs, PFS volunteers, PFS materials and activities and provide support to lead partners for supplemental programming and activity set -up and breakdown
Collaborate with partners to determine practices and metrics to measure event success and gather feedback specific to each community and event; produce event reports for individual screenings and incorporate feedback to innovate and further develop subsequent events

OTHER RESPONSIBILITIES

Conduct ongoing research into comparable film societies to gather information on industry standards, trends, and best practices for educational programming
Provide assistance in maintaining and tracking yearly department budget as it relates to education initiatives; track ongoing revenue; create and present performance reports as well as full year-end reports
Perform introductions for select screenings and moderate post-screening Q&As and discussions where applicable
Work closely with the Development Department to determine areas for potential institutional and individual partnerships or sponsorships; Assist in securing partnerships as needed including helping identify and prepare grants and other funding solicitations
Work with PFS Volunteer Coordinator to assist in the recruitment of Film Festival volunteers at Philadelphia colleges and universities.

QUALIFICATIONS

3-5 years experience working in educational arts programming within public, private, and/or charter schools, or another arts organization
Experience working with teachers and school administrators required
Experience and/or passion for working with underserved or underrepresented communities
Community outreach and event planning experience required
Ability to plan, organize, and implement large and small-scale events and educational programming
Demonstrated ability to manage projects from beginning through completion
Ability to measure and track data and analyze the outcomes of programs
Passion for film and/or visual arts education highly preferred
Enthusiasm for working with youth audiences