Office Services Specialist

The Office Services Specialist assists the Facilities & Procurement Manager to ensure the efficient and effective operation of the administrative aspects of the office and the facilities.  He/she has primary responsibility for the mail, supply inventory, maintenance of staff café/copy area/mailroom/PHS vehicle’s, meeting room set-up/breakdown & backup to front desk area.

 

Ideal candidate will be able to fulfill following expectations:

Interested in greening & sustainability.
Must be friendly & approachable.
Able to work in high pressure situations.
Has a “make it happen” approach.
Must possess a valid PA driver’s license.
Able to lift 30-50 lbs. occasionally.
Proficient with Microsoft Office products.
Must be able to work occasional weekends and during The Flower Show.

 

Communication: Proven track record of follow-up of task completion. Communicates completion of task list or any issues preventing the completion of the task list.

Customer focus: Recognize all staff as customers. Responsive to all internal & external customers, treating everyone with care & respect.

Detail oriented: Able to gather specific information to satisfy all customer request’s.

Independent and collaborative work style: Comfortable working alone or in a group structure.  

Initiative: Is proactive about making suggestions for office improvements and/or suggests innovations.

Interpersonal: Takes personal responsibility for job performance.

Organization style: Takes pride in maintaining office areas in a simple, clean, efficient & useful manner.

Priority setting: Plans and organizes tasks and work responsibilities to satisfy most urgent items.

Relationship building: Works well with staff, vendors, members & volunteers to accomplish service related goals. Very personable.

The work of the Greater Philadelphia Cultural Alliance is made possible through the generous support of committed individuals and institutions.